Graduate Program Coordinator, Communication Studies, Moody College of Communication

University of Texas at Austin

1d•$55,000•Hybrid

About The Position

The Graduate Program Coordinator will provide comprehensive student-facing and administrative support for the Communication Studies Option III master’s and graduate stackable certificates. This role serves as a primary point of contact for students and applicants, ensuring the effective delivery of graduate programs from admissions through graduation.

Requirements

Bachelor’s Degree and 5 years’ experience working with college students in an administrative or advising capacity.
Strong interpersonal and communication skills, both written and verbal.
Strong organizational, time-management, and problem-solving skills.
Proficiency with Microsoft Office.
Competencies: Decision Making, Critical thinking, Service Excellence.
Relevant education and experience may be substituted as appropriate.

Nice To Haves

Experience working with graduate student programs.
Familiarity with the University of Texas at Austin academic policies.
Prior experience with the University of Texas at Austin systems such as DEFINE, Slate, EASI, etc.

Responsibilities

Serve as first point of contact for prospective students, hosting regular information sessions and in-person visits.
Ensure smooth student life-cycle transitions from prospective to applicant and from applicant to enrollee.
Facilitate application review process each semester including application tracking, communication with applicants, and admissions committee coordination.
Collaborate with admissions partners across campus.
Represent the program at Grad Fair and other recruitment events as needed.
Provide student-facing representation of the program including, but not limited to, guidance on degree requirements, registration, tuition, financial aid, graduation, and university policies and resources.
Process student requests requiring coordination with other campus partners (Graduate Dean’s office, Texas Global, Veteran and Military Affiliated Services, etc.).
Keep students informed of the campus resources for career support, coordinating with those offices as needed.
Plan and execute student events such as orientations, end-of-semester celebrations, and graduation receptions.
Manage curriculum administration, including course inventory maintenance, catalog updates, annual handbook updates, and other required submissions.
Assist Director of Graduate Programs with course scheduling, faculty offer letters, and preparing resources for instructors.
Maintain program documentation and accurate records on students and alumni of the program.
Coordinate with program staff on tuition bills and collection.
Maintain program websites.
Other related functions as assigned.