Graduate Program Assistant - Limited Term

ontariotechu•Oshawa, ON

6h•Onsite

About The Position

Reporting to the Director, Planning and Operations, the Graduate Program Assistant provides high-level administrative support to all graduate programs, working closely with the Faculties’ Associate Deans, Graduate Program Directors, and the Deans’ Office.

Requirements

Well-developed written and oral communication skills
Excellent organizational and time management skills
Demonstrated ability to exercise a high degree of professionalism, tact, and discretion
Demonstrated ability to exercise good judgment, take initiative, and problem solve
Ability to manage many tasks simultaneously in a fast-paced environment.
Technically proficient in the use of Microsoft Office applications and Google Workspace suite
Proven team player dedicated to excellent customer service with public relations skills
Completion of a two year post-secondary education or equivalent combination of education and experience
A minimum of one year of related successful experience in a university environment

Nice To Haves

Working knowledge of web applications and previous experience with Banner would be considered an asset
Willing and able to work flexible hours to meet deadlines and to attend evening or weekend events and activities

Responsibilities

Act as primary contact for all graduate students from admission to graduation, providing support related to course selection, program requirements, scheduling and registration
Support Graduate Program Directors and Associate Deans (Graduate Studies), including coordinating and attending Graduate Committee and Graduate Admission Committee meetings, if requested
Provide information to prospective Graduate students about programs, admission requirements, application procedures and general aspects of the graduate programs
Liaise with the School of Graduate and Post-Doctoral Studies (SGPS) to ensure compliance with all SGPS policies
Assist with the assignment of Graduate student Teaching Assistantships, and the processing of Graduate Research Assistantships
Coordinate all thesis oral examinations, major paper and major research project completions, PhD candidacy exams, and PhD comprehensive exams, including scheduling, documentation submission and transcript audits
Ensure accurate information is distributed to all students and faculty regarding graduate student policies or announcements
Coordinate all Graduate recruitment, orientation and outreach events
Assist in the development of all graduate program recruitment and promotional materials such as admissions publications, brochures, videos and web pages
Provide general administrative program support including managing of correspondence, filing, and maintaining distribution lists