Graduate Office Manager
About The Position
The DSU Graduate Office's mandate is to support graduate students, advocating for their needs, and providing relevant administrative support, programming, and resources. The Graduate Office Manager will act as the primary point of contact for: Review and approve graduate society audits, ensuring that money is being spent appropriately and highlighting areas of concern to the VPFO Review and approve grants and bursaries available to the graduate societies and graduate students Assist graduate societies navigate funding options, or questions about the audit process in a timely manner Oversee the Graduate Lounge space Hire and supervise a Graduate Office Programming Coordinator In collaboration with the Programming Coordinator, develop events and programming geared toward Graduate students Engage graduate students to gather feedback for areas of improvement or general concerns, via the use of; Polling, outreach campaigns, coordination with graduate societies and student leadership (among others) Regular reporting to the VPFO and other stakeholders on the needs of graduate students, and any areas requiring dedicated advocacy work Maintain office hours, ensure office and lounge are kept clean and organized to a high standard, and e-mails are responded to in a timely manner Any other tasks as assigned by the VPFO
Requirements
- Be self-directed and can work independently
- Possess excellent teamwork skills and can work cooperatively with others
- Interest and drive to work towards a more inclusive and intersectional sustainability movement within the Dalhousie community
- Strong interpersonal and communication skills
Nice To Haves
- Previous experience in managerial roles, auditing & budgeting an asset
- Previous experience researching, reporting on, and/or drafting policy targeted at improving governance structures or alleviating stakeholder concerns is an asset
Responsibilities
- Review and approve graduate society audits, ensuring that money is being spent appropriately and highlighting areas of concern to the VPFO
- Review and approve grants and bursaries available to the graduate societies and graduate students
- Assist graduate societies navigate funding options, or questions about the audit process in a timely manner
- Oversee the Graduate Lounge space
- Hire and supervise a Graduate Office Programming Coordinator
- In collaboration with the Programming Coordinator, develop events and programming geared toward Graduate students
- Engage graduate students to gather feedback for areas of improvement or general concerns, via the use of; Polling, outreach campaigns, coordination with graduate societies and student leadership (among others)
- Regular reporting to the VPFO and other stakeholders on the needs of graduate students, and any areas requiring dedicated advocacy work
- Maintain office hours, ensure office and lounge are kept clean and organized to a high standard, and e-mails are responded to in a timely manner
- Any other tasks as assigned by the VPFO
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
1-10 employees
