Graduate Medical Education Program Administrator

Memorial Healthcare

1d • Onsite

About The Position

The Graduate Medical Education Program Administrator is responsible for the operational and financial management of an assigned medical training program. The position requires comprehensive knowledge of ACGME or CPME accreditation policies and procedures, including new program development and accreditation, and a high degree of initiative and independent judgment. The administrator provides overall program management, works with the graduate medical education manager and program director on program matters and special projects, and serves as a resource and liaison for trainees and internal constituents.

The role includes managing educational activities, trainee administration, recruitment and onboarding, curriculum, accreditation compliance, databases, examinations, events, and the training program budget. The position is based in Pembroke Pines, Florida. It requires critical thinking, effective communication, decisive judgment, the ability to work with minimal supervision, and the ability to work in a stressful environment and take appropriate action.

Requirements

• Bachelor's degree required.
• Two years of experience in a medical education or higher education support position required.
• Critical thinking skills, effective communication, decisive judgment, and ability to work with minimal supervision.
• Ability to work in a stressful environment and take appropriate action.
• Comprehensive and detailed understanding of ACGME or CPME accreditation policies and procedures, including new program development and accreditation.

Nice To Haves

• Graduate Medical Education experience preferred.
• Training Administrators for Graduate Medical Education (TAGME) credential information is listed; no credential requirement is specified.

Responsibilities

• Manage schedules and resident attendance for required educational activities, including conferences and other didactic experiences.
• Collaborate with Human Resources on resident issues involving policies and disciplinary actions.
• Complete trainee payroll on a bi-weekly basis.
• Provide administrative oversight for residency and fellowship matters, including inquiries, correspondence, program files, residency training verification requests, and applicant appointment and meeting calendars.
• Maintain the residency curriculum, including competency-based goals and objectives for each assignment and level of training.
• Collaborate with the contracts manager to gather and review information for contract negotiations.
• Manage the recruitment process during recruitment season, including the ERAS database, applicant interviews, Match responsibilities, program orientation, and graduation.
• Assist in onboarding and training program administrators by developing, maintaining, and periodically presenting training sessions.
• Oversee training program website development and social media marketing materials in collaboration with marketing and corporate communications departments.
• Plan and organize program events, including Match Day, program orientation, and program graduation, in collaboration with GME managers.
• Interpret and apply ACGME, other national accrediting agency, and hospital policies to support compliance.
• Assist with preparations for site visits, self-study, and internal and external reviews.
• Manage general and program-specific databases and websites, including MedHub, ACGME WebADS, GMETrack, and specialty organizations and memberships.
• Meet regularly with the graduate medical education manager and program director regarding program management issues, activities, and special projects.
• Administer specialty In-Training Exams and ACGME surveys.
• Manage the training program's academic-year budget, including forecasting future needs, justifying discretionary expenses, and approving educational and business expenses.
• Act as a liaison among trainees, hospital administration, and other GME program administrators, and serve as a resource for trainees.
• Collaborate with the Director of Reimbursement and Revenue Integrity to audit trainee schedules for CMS reimbursement.
• Manage the specialty-specific alumni database and maintain a comprehensive alumni list.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level