Graduate Medical Education Institute Coordinator, Graduate Medical Education

UT Southwestern Medical Center • Dallas, TX

23h

About The Position

Works under minimal supervision to administer accreditation, assessment, and evaluation of the GME Sponsoring Institution.

Requirements

• Bachelor's Degree In a related field or
• 5 years experience working in a GME and/or educational development environment with a Bachelors degree.

Nice To Haves

• Master's Degree
• 5 years additional experience in healthcare administration and/or educational development may substitute for up to two years of college
• Proficient use with Microsoft Office and Residency Management System packages (e.g. MedHub) and familiarity with ACGME and NRMP processes, policies, and procedures.
• (TAGME) TRAINING ADMINS OF GRAD MED ED with Master's degree Upon Hire

Responsibilities

• Develops and maintains knowledge of and expertise in applicable accreditation requirements and their interpretation, and serves as an institutional resource for Graduate Medical Education (GME) accreditation and compliance issues. Consults with and advises Program Directors and Program Coordinators on accreditation requirements and processes.
• Develops and maintains knowledge of the rules, regulations, policies, administrative guidelines, and legal issues that impact or govern the GME programs to ensure UT Southwestern is in compliance; and serves as primary institutional administrator working with the Designated Institutional Official (DIO) to ensure compliance with the ACGME Institutional, Common, and specialty/subspecialty-specific Program Requirements and other accreditation requirements as they may be applicable.
• Assesses and analyzes content and process performance measures of the GME Sponsoring Institution including implementation and annual scoring of the GME Program Performance Dashboard.
• Coordinates, monitors, and supports Graduate Medical Education Committee (GMEC) and each of its standing and ad hoc subcommittees/task forces.
• Assists the DIO and GMEC in the development of the Annual Institutional Review/Action Plan, annual updates, etc.
• Analyzes data to identify institutional trends; designs and implements initiatives to address institutional weaknesses and develop innovations in conjunction with the DIO and GMEC.
• Facilitates the coordination and monitoring of Institutional Self-Studies and Institutional Site Visits.
• Oversees agenda development for GME Advisory Council (Program Director, Program Coordinator, and Chief Resident) meetings.
• Works collaboratively with program stakeholders to ensure timely and appropriate completion of new program applications, Annual Program Evaluations and Action Plans, annual ACGME updates, ACGME Resident and Faculty Surveys, Milestone evaluation reports, etc.
• Provides indirect supervision and oversees and monitors assignment, training and GME Office evaluation of GME Program Coordinators and program support staff.
• Works collaboratively with program personnel to coordinate and track program-level accreditation activities, including Program Site Visits, Program Self-studies, and Internal and/or Special Reviews.
• Exercises good judgment, discretion, and diplomacy in communications, and serves as essential liaison and consultant concerning GME accreditation and policy issues and processes with internal (e.g., Program Directors, Program Coordinators, Office of International Affairs, Office of Legal Affairs, etc.) and external (e.g., ACGME, Texas Medical Board, hospital Medical Staff offices, etc.) stakeholders.
• Represents the GME office at various university/committee meetings, serves as a liaison between GME and ACGME, TMB, NRMP, FREIDA, et al, and assures that the institution and each program meets required reporting deadlines and provide accurate information.
• Coordinates Program Letter of Agreement processes and maintenance.
• Contributes to the onboarding and credentialing processes of new and transferring GME trainees utilizing appropriate systems (TAM, HCM, MedHub, ADS, ERAS, etc.).
• Collaborates with other GME staff and staff from the Dean's office to ensure complete and accurate reports that may be required by institutional leadership, the state or other entities (e.g., NRMP, TMB, THECB, etc.)
• Develops and maintains competency in residency management system (MedHub) utilization, and acts as backup consultant.
• Coordinates the planning and support of special GME projects and events, such as New Resident and Fellow Orientation, GME Educational Retreats, Forums, and Workshops, Program Director and Program Coordinator Development Series, etc.
• Ensure the maintenance of excellent records of all GME activities, policies, etc.
• Exercises decision-making and problem-solving skills to meet GME and Institutional missions and goals.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees