GPS Business Admin Specialist (Temporary, Part-Time)

University of Massachusetts • Lowell, MA

28d • $25 - $27 • Onsite

About The Position

The Division of Graduate, Online & Professional Studies (GPS) is seeking a part-time business administration specialist to support the operational needs of our Scheduling & Enrollment, Corporate Education and Financial Administrative departments. This is a temporary, non-benefitted position with a maximum of 18 hours per week. The role involves supporting various financial, payroll, HR, procurement, and general administrative functions within the division. New employees will receive training on UMass system software and IT/Data security protocols. The position requires managing confidential information and adhering to university, state, and federal laws.

Requirements

• Bachelor’s degree required in Business or related field of study
• At least three (3) years’ experience working in a business or financial administrative role.
• Prior experience with Financial Information Systems (FIS) or Enterprise Resource Planning (ERP) systems is required.
• High proficiency with using Microsoft excel to perform financial analysis and business-related projects.
• Soft skills required: problem solving, decision-making skills in a business environment, excellent written and verbal communication, diligence, strong attention to detail, and well-organized.
• Professionalism and respect for confidential information is emphasized.

Nice To Haves

• Preference given to those with previous higher education (private or public) experience
• Those with experience working in Payroll, Accounting, Health Care Billing, Strategic Sourcing / Procurement, or other technical business fields are encouraged to apply.

Responsibilities

• Work with Financial staff to reconcile and maintain accounts, including auditing and submitting account journals.
• Assist Financial Director with general end fiscal year close out activities and financial analysis projects.
• Management of general billing and invoicing duties as assigned.
• Assist with the reconciling and processing of e-commerce transactions, wires, checks, and credit cards.
• Assist staff with submitting compensation paperwork, electronic pay records, and instructional / stipend notifications.
• Routinely check payroll records for accuracy and assist financial admin staff with auditing payroll transactions.
• Provide customer service and triage for compensation related questions from faculty and staff.
• Manage student employment operations, which include the hiring process, budget monitoring, updating training materials, and assist with the onboarding process.
• Process and monitor purchase orders.
• Monitor accounts payable (a/p) transactions.
• Assist with the University contract setup and review process.
• Assist with the vendor management database (updates, add new vendors).
• Assist with customer service operations (between staff and vendors) between department staff and central office procurement administration.
• Field questions, trouble-shoot and provide customer service to students, staff and faculty as needed.
• Proof-read letters and other formal documents.
• Review contracts for accuracy and clarity.
• Assist with the review, disposal, and organization of historic financial / business records.
• Perform other business duties and special ad-hoc projects as needed.

Benefits

• Contracts run 6 - 12 months, with annual review, and renewal based on performance.
• Non-benefitted, part-time position
• Hourly Pay Range: $25 - $27 per week, with experience.
• Schedule is flexible. No Evening Hours or Weekend Work Required.
• Training in UMass system Financial Information Systems (PeopleSoft), UMass Buyways and other UMass System business software.
• Training and instruction on University, Massachusetts State and Federal Law policies.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level