GOVERNMENT OPERATIONS CONSULTANT III - 77001014

State of Florida•TALLAHASSEE, FL

11d•Onsite

About The Position

This position serves in the Division of Habitat & Species Conservation’s Business Office as a Business Manager, providing comprehensive support to the Division’s Grant and Contract Administrator and Business Manager III. The role delivers procedural, policy, and operational guidance related to grants, contracts, administration, purchasing, accounting, and budget management. It also includes consulting with division managers to identify administrative challenges affecting fiscal, purchasing, or property management functions and recommending effective solutions. This is independent, complex, consultative work that supports leadership in coordinating financial activities that influence division operations, policies, goals, and objectives.

Requirements

A high school diploma and eight years of professional experience in systems analysis, management analysis, program planning, program research, program evaluation, or administrative work.
A bachelor’s degree can substitute for four of the eight years’ experience.
Proficient in Excel with the ability to use formulas and pivot chart functionality to use in data analysis.
Excellent troubleshooting skills.
Knowledge of basic management principles and practices.
Knowledge of the methods of data collection and analysis.
Knowledge of Excel, formulas, and pivot charts functionality to use in data analysis.
Ability to determine work priorities and ensure proper completion of work assignments.
Ability to assess budgetary needs.
Ability to formulate policies and procedures.
Ability to understand and apply applicable rules, regulations, policies and procedures relating to operational and management analysis activities.
Ability to organize data into logical format for presentation in reports, documents and other written materials.
Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work and other activities relating to the improvement of operational and management practices.
Ability to conduct fact finding research.
Ability to solve problems and make decisions.

Nice To Haves

Seek efficient ways to collect, organize, store, and analyze data.
Excellent organizational, critical thinking, application assessment, design, and communication skills.
Dedication to the FWC’s mission and conservation of Florida’s fish, wildlife, and habitat resources.

Responsibilities

Assists with the management of Division grants, including application tracking, expenditures, extensions, reporting, and revenue monitoring. Ensures that all purchases, reports, and billings comply with grant requirements and are completed on schedule.
Serves as one of the Agency Grant Managers for the Division of Habitat and Species Conservation as the primary user. Implements and coordinates agency-wide grant and contract policies and procedures and oversees grant-related activities across the Agency.
Assists with routing, reviewing, and preparing the Division’s grant and contract documents.
Monitors and supports administrative functions related to contract and grant financial management. Works closely with Division staff and Finance and Budget personnel to ensure appropriate financial handling and reporting. Provides guidance and recommendations to program managers and budget staff to meet federal, state, and agency planning requirements, including contract/grant budget development and work‑year projections.
Collaborates with the supervisor and Business Office team in preparing, administering, and monitoring budgets, including tracking financial information tied to contract and grant funding. Pulls and analyzes financial reports to support effective management and utilization of grant and contract resources.
Participates on agency grant, contract, and related committees and teams as needed.
Manages all Division cell phone operations, serving as the primary contact for account issues and activity. Coordinates timely payments with FBO, maintains up‑to‑date system records, and prepares monthly usage and expense reports for management review.
Oversees Division PCard functions by supporting the PCard Administrator, monitoring transaction processing, ensuring procedural compliance, assisting with reconciliation and compliance reviews, tracking aging reports, and serving as the Division’s PCard Advocate to guide and support cardholders.
Creates and processes purchase orders in MyFloridaMarketPlace (MFMP) to meet Division purchasing requirements.
Works with the Business Manager III and Budget Officer on special projects, providing analysis, recommendations, and support to advance project objectives and improve operational efficiency.
Performs other duties as required and assigned.