OPS GOVERNMENT OPERATIONS CONSULTANT II - 64858528 1
About The Position
This position oversees and manages procurement activities for various programs within the division, ensuring compliance with state guidelines and agency policies. The role involves preparing, reviewing, and processing purchase requisitions and purchase orders, serving as a liaison with vendors, and monitoring procurement workflows. Additionally, the position is responsible for processing invoices, conducting audits, maintaining procurement records, and providing technical assistance to program staff. Collaboration with the Division Operations Administrator is key to resolving discrepancies and compliance issues.
Requirements
- Strong knowledge of procurement practices, state purchasing guidelines, invoice processing, and compliance requirements.
- Proficiency in Microsoft Excel.
- Willingness to learn Department financial systems.
- Strong analytical and organizational skills.
- Effective communication and collaboration skills.
- Attention to detail.
- Ability to manage multiple priorities in a fast‑paced environment.
- Ability to learn and communicate effectively, orally and in writing, in English.
Nice To Haves
- Experience with procurement management, preparing purchase requisitions, processing invoices, and working within state purchasing systems.
- Knowledge of statutory compliance for invoice processing and prompt payment requirements.
Responsibilities
- Oversee and manage procurement activities for various programs across the division, ensuring all purchasing follows state guidelines and agency policies.
- Prepare, review, and process purchase requisitions, working closely with program staff to identify purchasing needs, verify documentation, and ensure requisitions are complete and compliant.
- Coordinate the development, review, and approval of purchase orders, ensuring accuracy and timely submission through the state’s financial systems.
- Serve as the primary point of contact for vendors and contractors, resolving procurement‑related discrepancies, clarifying requirements, and ensuring timely fulfillment of goods and services.
- Monitor procurement workflows from request initiation through final payment, helping program staff navigate purchasing procedures and compliance requirements.
- Process invoices for payment, verifying accuracy, resolving billing issues with vendors, confirming receipt of goods or services, and ensuring processing aligns with prompt payment requirements.
- Conduct regular invoice auditing and reconciliation to ensure consistency between purchase orders, contracts, and vendor billing.
- Maintain detailed and organized records of all procurement activities, including requisitions, purchase orders, vendor communications, contracts, and payment histories, to support audits and compliance reviews.
- Provide technical assistance and guidance to program staff on procurement procedures, purchasing rules, documentation standards, and invoice processing.
- Collaborate with the Division Operations Administrator to identify, resolve, and prevent procurement discrepancies, documentation gaps, or compliance issues.
Benefits
- State of Florida 401(a) FICA Alternative Plan (mandatory)
- Participation in state group insurance (upon meeting eligibility requirements)
- Workers’ Compensation (mandatory, if needed)
- Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
- Deferred Compensation (voluntary)
- Employee Assistance Program (voluntary)
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Career Level
Mid Level
Education Level
No Education Listed
