GOVERNMENT OPERATIONS CONSULTANT II (PENDING RECLASSIFICATION) - 37010356

State of Florida • Fort Myers, FL

6d • $50,004 - $52,500 • Onsite

About The Position

The Florida Department of Environmental Protection protects, conserves and manages the state’s natural resources and enforces its environmental laws. Each position works together as a whole to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. This position is a highly independent administrative support position responsible for continued development, implementation, and effective management of key processes and programs within the District’s Regulatory and Business Planning Programs. The incumbent is expected to conduct organizational evaluations of office procedures, provide technical assistance and aid in the development of procedures to assist the South District to operate more efficiently and effectively. The incumbent works closely with the District Director, Assistant Director (CAP), Permitting Program Administrator, and Support Services Administrator to identify problems, recommend improvements, and implement solutions that add value to internal and external customers.

Requirements

• Knowledge of the terminology, principles, and analytical techniques of administration, organizational analysis, and business management.
• Knowledge of project management principles, including planning, scheduling, and risk assessment.
• Knowledge of change management concepts and methods for implementing new or revised systems, procedures, and organizational structures.
• Knowledge of public administration, including governmental structures, administrative law, and public‑sector operations.
• Knowledge of risk management principles related to safety, continuity of operations, and emergency preparedness.
• Knowledge of budget and expense tracking in an organizational setting.
• Ability to understand and apply applicable regulations, policies, procedures, and process-improvement strategies.
• Ability to gather, organize, analyze, visualize, and interpret data for use in decision‑making, reporting, and performance measurement.
• Ability to plan, organize, coordinate and monitor work assignments in accordance with established procedures.
• Ability to identify problems, evaluate alternatives, and recommend solutions.
• Ability to map processes, design workflows, and document procedures using diagrams, flowcharts, or similar tools.
• Ability to facilitate meetings, workshops, and cross‑functional discussions to support organizational goals.
• Ability to manage sensitive or confidential information appropriately.
• Ability to work effectively under pressure, meet deadlines, and adapt to changing priorities.
• Proficiency with Microsoft Office suite (Outlook, Word, Excel, OneNote, OneDrive, and PowerPoint).
• Ability to prepare clear, accurate written correspondence using proper grammar and business formats.
• Ability to maintain databases and tracking systems with accuracy and attention to detail.
• Ability to manage time effectively, prioritize tasks, and meet deadlines.
• Ability to multitask and respond appropriately to varying priorities.
• Ability to establish and maintain effective working relationships.
• Ability to work independently or collaboratively.
• Strong verbal and written communication skills.
• Ability to interact professionally with the public and colleagues.
• Ability to lift up to 20 pounds.
• At least 2 years of verifiable related experience in administrative/HR/FLEET/permitting or other related experience.
• Post-secondary degrees from an accredited college or university with a major in related field may be used as an alternative for the required 2 years of experience on a year-for-year basis.
• The ability to successfully complete a Level 2 State and National criminal history background check.
• Valid Driver License
• Travel is required, including overnight

Nice To Haves

• Knowledge of public administration principles, human resources, and regulatory compliance.
• Knowledge of records management practices and information governance requirements.
• Knowledge of writing, reviewing, or enforcing standard operating procedures.
• Knowledge of MFMP, STMS, P-Card Works, Oculus and Oracle systems.

Responsibilities

• Ensures all District recruitment and reclassification activities are conducted in accordance with DEP directives, policies, and guidelines.
• Maintains the district’s personnel files, documents, reports, and other personnel materials.
• Serves as the backup District HR Liaison for personnel action requests (PAR) approvals.
• Assists with the coordination of recruitment activities including staffing requisitions, compiling applications, finalizing job offers and storage of recruitment packages.
• Assists with employee onboarding and the orientation needs of new employees.
• Prepares documentation for in-processing and out-processing employees.
• Coordinates and tracks staff development/training and assists in determining training needs.
• Coordinates travel and training for all staff in the South District.
• Assists South District Staff with the coordination of meetings, teleconferences, presentations, vehicle reservations and accommodations.
• Maintains a working knowledge and current understanding of all policies, procedures, and approval requirements relating to travel.
• Acts as the District’s Lead Training Liaison.
• Works with leadership on staff training requests and coordinates timely approvals and travel authorizations.
• Tracks staff trainings events in the People First Learning Management System (LMS).
• Coordinates purchasing and procurement of commodities and services for all staff in the South District.
• Coordinates accounts payable activities for the South District.
• Responsible for coding and processing of all invoices for payment within specified time requirements, which includes ARIBA requisitions, travel, P-Card transactions, and miscellaneous reimbursements.
• Accurately enters all P-Card expenditures, monthly MFMP payments into expense tracker.
• Researches product and vendor information using the MyFloridaMarketPlace (MFMP) eProcurement system.
• Prepares invoices for payment in MFMP.
• Manage contracts for office equipment (Postage machines, FedEx etc.).
• Maintains a working knowledge and current understanding of all policies, procedures, and approval requirements relating to purchasing goods and services.
• Works directly with vendors to resolve purchasing issues and maintains professional relationships with all vendors.
• Ensures office supply inventory is maintained, equipment needs are fulfilled and follows all purchasing requirements.
• Works with leadership to order appropriate field gear for staff in the South District.
• Conducts purchase card (P-Card) reconciliation activities for staff utilizing P-Card Works.
• Assists District’s Lead Fleet Coordinator with management of the South District fleet.
• Assists with performing monthly vehicle inspections including checking oil and transmission fluid levels, measuring tire tread depth, recording tire manufacturing dates, and checking tire air pressure.
• Assists with vehicle repair & maintenance coordination and transportation of vehicles to and from maintenance shops and car wash centers.
• Participates in outreach activities as required.
• Assists with special projects related to Business Planning or broader South District needs.
• Provides assistance in executing COOP office preparations and response.
• Performs other duties as assigned.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree