Pending Reclassification Government Operations Consultant II - 77071581

State of Florida•Tallahassee, FL

7d•Onsite

About The Position

This full-time Career Service position is based out of the Florida Fish and Wildlife Conservation Commission's Conservation Engagement and Education’s office in Tallahassee and will serve as the Business Manager supporting CEE and the Florida Youth Conservation Centers Network. The successful candidate will join a dedicated team that works to “create the next generation that cares” about conservation. FYCCN has numerous conservation centers, a team of regional coordinators, the Project WILD program, and hundreds of partners who work together to support youth in conserving Florida’s fish and wildlife. We support the delivery of summer camp programming and year-round school field trips, which embody the four pillars of the FYCCN: Shooting Sports, Angling, Boating, and Wildlife Discovery. Work at the FWC is cross-functional, meaning duties may cross Division/Office lines. The Commission expects employees to function across FWC's organizational structure by providing their skills and expertise wherever needed through work on teams or as directed. The ideal candidate will have high emotional intelligence, good listening and writing skills, strong organizational skills, and the ability to multitask at a high level. Persons with a working knowledge of State Contract or Purchasing Management and associated programs such as FACTS, FLAIR, FL PALM, MyFloridaMarketPlace (MFMP), PCard Works, Statewide Travel Management System (STMS), Ariba on Demand, People First, and Microsoft Office Suite software are encouraged to apply.

Requirements

5 years of professional experience in office management, purchasing, budget, personnel, or an agency program area
Possess and maintain a valid Florida Driver License.
Must be a Florida Certified Contract Manager or obtain certification within six months.
Application packets without a cover letter, resume, and state application will not be considered for the position.

Nice To Haves

High emotional intelligence
Good listening and writing skills
Strong organizational skills
Ability to multitask at a high level
Working knowledge of State Contract or Purchasing Management and associated programs such as FACTS, FLAIR, FL PALM, MyFloridaMarketPlace (MFMP), PCard Works, Statewide Travel Management System (STMS), Ariba on Demand, People First, and Microsoft Office Suite software

Responsibilities

Understand customer service and public administration principles, including planning and monitoring financial and budget issues related to managing the FYCCN.
Interpret statutory and agency rules, regulations, and policies to accomplish activities and ensure compliance, which requires in-depth knowledge of agency principles, policies, and procedures.
Manage and administer budget in cooperation with the CEE Director; analyzes previous fiscal year allocations and requests the appropriate budget amount to cover current year needs.
Work with the FWC Finance and Budget Office to prepare for the implementation of FL PALM.
Approve purchases; coordinate and monitor OPS, OCO, FCO, and expense allotments; analyze FLAIR reports; coordinate with staff to resolve coding, expenditure, or encumbrance issues; request budget adjustments to ensure spending remains within authorized limits; and evaluate and implement cost-saving measures.
Prepare contracts, bids, and purchase orders and route accordingly.
Conduct periodic meetings and provide ongoing guidance, training and technical assistance to CEE staff about new or revised policies and procedures related to purchasing, information technology, customer service, property, and personnel management.
Maintain communication with CEE Administrative Assistant related to Fish & Wildlife Foundation of Florida (FWFF) expenditures.
Manage and coordinate personnel paperwork; perform background checks in compliance with state/federal laws and regulations; initiate PARs; assist with employee appraisals; and monitor/approve timesheets for assigned personnel.
Complete Administrative Duties, such as attending staff meetings, completing and submitting required reports, participating in professional development courses, and completing timesheets in a timely and thorough manner.
Ensure that files and documentation are complete, accurate, and confidentially maintained; perform other duties as required.

Benefits

Comprehensive health coverage
Low deductibles and low monthly out-of-pocket contributions for health insurance
Option of selecting between the FRS Pension Plan and the FRS Investment Plan for retirement
Tuition waiver program within the state university and community college systems
Health Premiums $25.00- Single / $90.00- Family Biweekly
No Cost $25,000 Life Insurance
Nine Paid State Holidays, One Personal Holiday per year
Retirement Plan Options
State University and College Tuition Waiver Program
On the Job Trainings
Support for family planning, including paid maternity leave, adoption benefits, Family and Medical Leave Act (FMLA), Family Supportive Work Program (FSWP), and paid leave for family and medical responsibilities for eligible employees.
Paid administrative leave for mentoring, volunteering, voting, and other reasons