GOVERNMENT OPERATIONS CONSULT I - 37002137

State of Florida • TALLAHASSEE, FL

9d • Onsite

About The Position

This position’s role is within the Florida Department of Environmental Protection’s (DEP) Division of State Lands which is Florida’s lead agency for environmental management and stewardship, serving as staff to the Board of Trustees of the Internal Improvement Trust Fund. The Division of State Lands’ Budget/Administrative Section is responsible for administrative support for the day-to-day operations within the Division. This includes all procurement activities as well as some organizational support and other miscellaneous assignments.

Requirements

• Knowledge of: Administrative principles and practices; office procedures and practices; and the methods of data collection.
• Skill in: Using a computer; effective verbal and written communication; collecting, evaluating, and analyzing data relating to administrative functions such as report writing; preparing correspondence; and administrative reports.
• Ability to: Understand and apply applicable rules, regulations, policies, and procedures; utilize problem solving techniques; work independently; plan, organize, and coordinate work assignments; communicate effectively verbally and in writing; establish and maintain effective working relationships with others; and demonstrate teamwork.
• Possess a valid driver’s license
• Vendor Invoice responsibilities, in accordance with Chapter 215.422, F.S.

Responsibilities

• Conducts organizational studies and evaluations on office procedures providing technical assistance and developing procedures to assist the Division of State Lands’ Budget/Administrative Section to operate more efficiently and effectively.
• Assists with the preparation of contracts, task assignments, and task assignment change orders for the Division of State Lands.
• Provides backup support with the following: communicates with the department contracts administrator and legal office to ensure that contracts meet guidelines of statutes, rules, regulations, policies, and procedures; processes additional correspondence or corrects contracts to meet guidelines; performs the audits or coordinates the audits of contract invoices and support documentation for payments to Finance and Accounting; coordinates with contract managers and their office staff in reconciling and processing accurate invoices; and monitors task assignments due dates and notifies staff of impending due dates.
• Conducts Division of State Lands purchasing card (P-card) program responsibilities including auditing P-card charges, creating P-card user profiles, ensuring cardholder compliance, and assisting staff with Bank of America Works tasks.
• Responsible for purchasing via MyFloridaMarketplace (MFMP) for the Division of State Lands. Responsibilities include but are not limited to processing specifications and competitive bids, initiating and processing requisitions, managing Purchase Orders, ensuring all goods and deliverables were satisfactorily received and submitting invoices for payment. Monitors purchasing practices to ensure adherence to DEP procedures and stay up-to-date of current purchasing policies and procedures governed by the Directives.
• Reviews and processes division travel requests and reimbursements according to the procedures set by the Division of Administrative Services, DEP, and the State of Florida. Assists travelers with all travel-related matters, as needed.
• Ensures purchasing transactions are accurate and compliant with prompt payment rules and reported to responsible budget coordinator.
• Provides backup assistance to other employees in the Purchasing Section.
• Oversees the compliance of Departmental issued wireless equipment and long-distance calls for the Division of State Lands ensuring all personal usage is verified and reimbursed. Responsible for distributing monthly invoices and collecting Certification Forms/Reimbursements for submittal to Finance and Accounting.
• Performs special projects when assigned.
• Performs other duties as assigned.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed