GOVERNMENT OPERATIONS CONSULTANT I - 37020100

State of Florida • Tallahassee, FL

4d • Onsite

About The Position

The incumbent will analyze financial assistance disbursement/payment requests. This includes reviewing requests for mathematical accuracy, proper documentation of costs, compliance with state and federal regulations and agreements, repairing disbursement/payment authorization forms, and maintaining disbursement spreadsheets for individual projects. Will use spreadsheet software and databases to complete disbursements. Stays abreast of changes in policies and procedures. The incumbent will be required to work 40-hour work weeks, Monday through Friday, and be present for work between the core hours of 9AM – 3PM on site at your workstation.

Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory. Persistent failure to comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominantly responsible, for failure to comply.

Will conduct organizational studies and evaluations on office procedures providing technical assistance and developing procedures to assist the program to operate more efficiently and effectively.

Analyzes financial assistance disbursement/payment requests. This includes reviewing requests for mathematical accuracy, proper documentation of costs, compliance with state and federal regulations and agreements, preparing disbursement/payment authorization forms, and maintaining disbursement spreadsheets for individual projects. Uses spreadsheet software and databases to complete disbursements. Stays abreast of changes in policies and procedures.

Consults with project sponsor representatives and their consultants on program issues; advises them on program rules and policies. Prepares correspondence and memoranda; provides policy and program administration recommendations; prepares documentation for official project files and inserts into OCULUS.

Provides technical assistance with projects requiring section expertise, as assigned by supervisor.

Performs other related duties as assigned.

Requirements

• Knowledge of the principles and techniques of effective communication
• Knowledge of administrative principles and practices
• Knowledge of methods of compiling, organizing, and analyzing data
• Knowledge of problem-solving techniques
• Knowledge of research techniques
• Skill in professional use of Microsoft Office Suite, especially Word and Excel
• Ability to review and monitor policies and procedures for compliance with applicable requirements
• Ability to evaluate and analyze data relating to grants management activities
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to grants management activities
• Ability to develop and organize data into logical format for presentation in reports, proposals and other written documents
• Ability to utilize problem-solving techniques
• Ability to work independently
• Ability to evaluate programs
• Ability to develop program projections
• Ability to prepare reports and records
• Ability to plan, organize and coordinate work assignments
• Ability to communicate effectively
• Ability to establish and maintain effective working relationships with others
• A valid driver’s license.
• High School Diploma or GED equivalent.

Nice To Haves

• Associate’s degree from an accredited university or college in business or finance; or any combination of post-secondary education or verifiable related experience, as described in this posting, for a total of two years.
• Experience with reviewing and processing invoices for payment.
• Knowledge and Experience Reconciling Accounts.
• Excellent communication and people skills.
• Excellent organization and time management skills.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Analyze financial assistance disbursement/payment requests.
• Review requests for mathematical accuracy, proper documentation of costs, compliance with state and federal regulations and agreements.
• Prepare disbursement/payment authorization forms.
• Maintain disbursement spreadsheets for individual projects.
• Use spreadsheet software and databases to complete disbursements.
• Stay abreast of changes in policies and procedures.
• Conduct organizational studies and evaluations on office procedures.
• Provide technical assistance and develop procedures to assist the program to operate more efficiently and effectively.
• Consult with project sponsor representatives and their consultants on program issues.
• Advise project sponsors on program rules and policies.
• Prepare correspondence and memoranda.
• Provide policy and program administration recommendations.
• Prepare documentation for official project files and insert into OCULUS.
• Provide technical assistance with projects requiring section expertise, as assigned by supervisor.
• Perform other related duties as assigned.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED