Government Contracts and Bid Manager

GUTTMAN HOLDINGS • Rostraver Township, PA

3d • Onsite

About The Position

The Government Contracts and Bid Manager plays a key role within the Guttman Energy commercial fuel team, contributing to the Company’s growth through strategic marketing and operational execution. This role is responsible for actively marketing all the Company’s offerings in alignment with the company’s commercial fuel strategy, while managing administrative and analytical tasks including reporting, invoice processing, and CRM coordination.

Requirements

• Bachelor’s degree in Business, Supply Chain, Finance, or related field (or equivalent experience).
• 5+ years of experience in government contracting, bid management, proposal development, public procurement or related business development.
• Familiarity with government procurement processes and bid structures.
• Proven ability to manage the full bid lifecycle, from identifying opportunities through submission and award.
• Strong analytical skills with the ability to evaluate fuel pricing, margins, and market dynamics.
• Ability to interpret and manage complex bid documents, specifications, and contract requirements with high attention to detail.
• Demonstrated ability to collaborate cross-functionally with supply, logistics, sales, and finance teams and 3rd party vendors
• Strong aptitude in managing multiple projects with varying timelines and requirements in a fast paced environment.
• Strong communication skills with the ability to clearly present pricing strategies and bid recommendations.
• Proficiency in Excel and Microsoft Office, CRM systems, and bid tracking tools, with the ability to manage multiple bids, deadlines, and priorities in a fast-paced environment.

Responsibilities

• Monitor and manage a pipeline of municipal, state, and federal fuel solicitations (COSTARS, GSA, state/local), including opportunity identification, timeline tracking, and submission requirements alignment.
• Review bid documentation to extract and interpret commercial, logistical, and compliance requirements.
• Analyze bid specifications across gasoline and diesel products, including delivery methods, terminal sourcing, additive requirements, tax treatment, and service expectations.
• Collaborate cross-functionally with supply, logistics, and tax and potential 3rd party vendors to validate feasibility, assess risks, and ensure operational alignment.
• Develop volume, margin, and pricing scenarios based on market conditions, freight, and contract structure.
• Support pricing strategy and bid development, including index, fixed differential, and fixed price structures, while preparing complete and compliant submissions aligned with margin targets
• Coordinate internal approvals, bid execution, and submission, track outcomes, analyze win/loss performance, and support agency negotiations where applicable.
• Lead post-award execution and ongoing support, including onboarding, system setup, logistics alignment, contract compliance, CRM tracking, performance reporting (COSTARS/GSA), and issue resolution.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level