GOVERNMENT ANALYST I (PENDING RECLASSIFICATION) - 43000806
About The Position
This position serves as the invoice coordinator, as assigned by the section supervisor. Specific functions include monitoring the Division’s vendor invoice email address throughout each workday and reviewing invoices received. The role involves coordinating the routing of invoices and invoice documentation in the Insurance Management System, assigning the invoice and invoice documentation to the corresponding claim or documents queue, and communicating with vendors regarding requirements to submit invoices. The analyst will also develop and distribute monitoring reports that identify areas of processing backlogs or issues and communicate these backlogs or issues to the section supervisor. Additionally, the position will assist in the functions of the Contract Management Section as assigned and perform other related duties as assigned by management.
Requirements
- High School diploma or its equivalent.
- Two (2) years of clerical experience.
- Two (2) years of administrative, records management, or office management experience.
- Two (2) years of experience using Microsoft Office.
- Knowledge of the methods of data collection and analysis.
- Knowledge of basic management principles and practices.
- Ability to collect, evaluate, and analyze data to develop alternative recommendations, solve problems, and document workflow.
- Ability to analyze and review documents and direct workflow.
- Ability to document and monitor workflow.
- Ability to organize data into logical format for presentation in reports, documents, and other written materials.
- Ability to use Microsoft Office, specifically Word and Excel.
- Ability to conduct fact-finding research.
- Ability to utilize problem-solving techniques.
- Ability to work independently.
- Ability to plan, organize, and communicate work assignments.
- Ability to communicate effectively both verbally and in writing.
- Ability to establish and maintain effective working relationships with others.
Nice To Haves
- Experience tracking or processing vendor invoices.
- Experience ensuring invoice payments complies with state prompt payment rules under section 215.422, Florida Statutes.
- A post-secondary degree from an accredited college may substitute for two years of the required clerical experience.
Responsibilities
- Serve as the invoice coordinator, as assigned by the section supervisor.
- Monitor the Division’s vendor invoice email address throughout each workday and review invoices received.
- Coordinate the routing of invoices and invoice documentation in the Insurance Management System.
- Assign the invoice and invoice documentation to the corresponding claim or documents queue.
- Communicate with vendors regarding requirements to submit invoices to the Division’s vendor invoice email address.
- Develop and distribute monitoring reports that identify areas of processing backlogs or issues.
- Communicate backlogs or issues to section supervisor.
- Assist in the functions of the Contract Management Section as assigned by the section supervisor.
- Perform other related duties as assigned by management.
Benefits
- Employees of the Department of Financial Services are paid on a monthly pay cycle.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
