Governance Coordinator

Workforce Solutions Borderplex•El Paso, TX

4d•$21 - $25•Onsite

About The Position

Workforce Solutions Borderplex is one of 28 public workforce development boards in Texas serving the six-county Borderplex region. We are a non-profit opportunity incubator, personalizing the career path and connecting the right people to the right positions. With the tools, programs, and services we provide, we know you can do anything you put your heart into. Our organization and its initiatives have been recognized and awarded by the Texas Workforce Commission for our innovative approach to assisting employers and job seekers. WSB serves in the spirit of community support. What we do is so important, but we don’t do it alone. We serve the regional business community. Our mission is to help them grow stronger so they can create better jobs. We also prepare people to fill those jobs and achieve a sustaining and fulfilling career. WSB exhibits a growth mindset. We seek individuals who buy into this mission and lead by example by being good stewards of our financial resources, work efficiently to stretch our resources, and support the organization and its community partners so we can collectively elevate the regional economy. Our values include transparency, innovation, accountability, research-driven, impact-driven, integrity, collaboration, and empathy. Join this high-performing team and support a thriving regional economy!

Requirements

Strong organizational skills with a high level of accuracy in drafting meeting minutes, maintaining records, managing deadlines, and coordinating long-term planning.
Excellent verbal and written communication skills, with the ability to serve as an effective liaison between the Board and stakeholders.
Working knowledge of corporate governance principles, board practices, legal compliance requirements, and applicable laws and regulations.
Ability to stay current on governance trends, regulatory changes, and best practices to support informed Board decision-making and organizational compliance.
Strong problem-solving skills, sound professional judgment, and the ability to manage multiple priorities simultaneously.
Proficiency with web-based applications and collaboration tools, including Microsoft 365, SharePoint, Monday.com, and Zeck.
Must possess a valid driver’s license and meet requirements to be included as an authorized driver on the Workforce Solutions Borderplex Commercial Package Policy as stipulated by the insurance carrier.
Successful clearance of local and/or state background checks.

Nice To Haves

Graduation from an accredited four-year college or university with coursework in law, business administration, public administration, or a related field is preferred.
Candidates currently pursuing a degree in one of these fields will also be considered.
Relevant experience may be considered in lieu of formal education.
Experience in board administration, governance, legal compliance, corporate management, or a related field preferred.

Responsibilities

Ensuring that a detailed agenda is physically and digitally posted in accordance with state laws (typically at least 72 hours in advance of a public meeting).
Keeping accurate written minutes or making tape recordings of all open meetings. The minutes must state the subject of each deliberation and record every vote, order, or decision taken.
For lawful closed/executive sessions, the secretary (or designated member) must keep a certified agenda or recording of the proceedings.
Assisting in verifying that all newly elected or appointed board members complete the mandated 1-to-2-hour Open Meetings Act Training within 90 days of taking office.
Serving as the custodian of official board documents and ensuring that all past minutes are available for public inspection under the Texas Public Information Act.
Coordinate board and committee meeting dates, securing locations or virtual meeting platforms.
Collaborate with the board chair and executive staff to prepare and distribute agendas and board packets.
Record, transcribe, and distribute accurate minutes of all board proceedings, noting all actions, motions, and votes.
Plan and organize board meetings. This involves preparing the agenda, coordinating with the board chair and CEO, and ensuring all necessary materials are distributed to directors in advance.
Maintain custody of corporate charters, bylaws, articles of incorporation, and key policy binders.
Ensure the organization adheres to local, state, and federal laws, as well as relevant SEC, stock exchange, or industry-specific regulations.
Assist in the onboarding of new directors, helping them understand their legal and fiduciary duties.
Act as the organization’s compliance officer, ensuring the company adheres to all relevant laws and regulations. This includes filing necessary documents with regulatory bodies, monitoring changes in legislation, and advising the board on how to remain compliant.
Stay on top of all regulatory changes and ensure the board complies with these updates. Regularly review and update governance documents and ensure all filings and reports are submitted on time to avoid legal pitfalls.
Safeguard historical records, including past meeting minutes, resolutions, and director rosters.
Provide proper prior notification of directors' and shareholders' meetings as mandated by bylaws.
Manage official communications on behalf of the board.
Maintain accurate records of all board actions and decisions. This includes taking detailed minutes during meetings and ensuring that these records are stored securely and are easily accessible when needed.
Develop a system for clearly and accurately capturing key points, decisions, and action items.
Ensure all board members have timely access to necessary information. This includes distributing materials before meetings, following up on action items, and keeping lines of communication open between the board and management.