Governance and Contracts Specialist

Canadian Federation of Independent Business•Toronto, ON

7d•CA$70,000 - CA$80,000•Hybrid

About The Position

We are looking for a Governance and Contracts Specialist in Toronto! Are you the person others count on to keep contracts in order, policies current, and compliance on track? Do you take pride in keeping complex processes organized and running smoothly? If yes, this position is for you! At CFIB, your work supports small businesses in your community and across the country. You’ll have a hand in shaping the economy and future of the country. You will be independent through flexibility and accountability, so you can live and work at your best. You will join an organization that is collaborative and supportive, where more than 90% of the employees agree it’s a great place to work. You will work closely with colleagues both locally and across the country – building upon synergies and learning from one another. You make a difference when you work at CFIB. We have an exciting opportunity for a full-time position as a Governance and Contracts Specialist. This position follows a hybrid work arrangement and is ideally based in Toronto. However, candidates located elsewhere in the country who can work from any of our other regional offices will be considered.

Requirements

Paralegal diploma, legal administration certificate, or equivalent experience working with legal or compliance documentation in a corporate or not-for-profit environment
2–4 years of experience in contract administration, legal administration, compliance coordination, or governance support
Strong attention to detail with the ability to review documents, identify issues, and escalate appropriately without overstepping into legal interpretation
Experience managing contract registers, policy inventories, compliance documentation, or regulatory filing calendars
Excellent organizational and time management skills, with the ability to manage multiple deadlines and follow up proactively
Comfort working within structured policy and compliance frameworks, with a clear understanding of the importance of governance discipline
Proficiency with Microsoft 365 tools, including Word, Excel, and SharePoint

Nice To Haves

Familiarity with privacy legislation, corporate filings, and insurance or regulatory requirements, ideally within a not-for-profit, association, or similar environment
Exposure to risk management frameworks and experience using AI tools or workflow automation to improve efficiency and tracking

Responsibilities

Maintain and oversee CFIB’s central contract register, ensuring all agreements, key dates, and obligations are accurately tracked
Conduct first-pass contract reviews using standard checklists, identifying gaps, risks, and deviations for escalation
Coordinate contract approvals and routing, including engagement with internal stakeholders and external counsel
Maintain and update contract templates and approved language libraries
Own and manage CFIB’s policy register, ensuring all organizational policies are current, complete, and properly documented
Establish and track policy review cycles, following up with stakeholders to ensure deadlines are met
Coordinate annual staff policy acknowledgements and track compliance across the organization
Maintain and monitor insurance records and renewal timelines, flagging renewal risks or coverage gaps
Track corporate filings and regulatory requirements, ensuring timely and accurate submissions
Support privacy compliance by documenting incidents and coordinating breach reporting in line with applicable legislation
Identify and flag compliance risks, gaps, or upcoming obligations to the COO
Contribute to risk management and governance processes by maintaining accurate, accessible documentation