Governance Administrator (Springfield/Remote)

Brightli • Springfield, MO

13d • Hybrid

About The Position

Join our compassionate and collaborative team as a Governance Administrator, where you will play a vital role in managing board operations that make a significant difference. You will enjoy a dynamic work environment that provides opportunities for growth, contribution to critical governance decisions, and the chance to enhance member engagement. Your exceptional organizational skills and attention to detail will help keep the boards running smoothly and effectively, making this an essential position within our organization. Help us foster a culture of support and organizational synergy!

In this role, you will provide comprehensive administrative and coordination support to assigned boards and executives. You will prepare, organize, and maintain board materials, ensuring timely and accurate distribution of information while managing the board website and assisting with annual board events. Your contributions will be crucial in supporting our mission and enhancing board member experiences.

Requirements

• Ability to travel as required for board-related meetings and events.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite and other relevant business tools.
• Strong leadership skills that promote productivity, dedication, and creativity.
• Ability to communicate effectively via written, verbal, in person, and virtual methods.

Nice To Haves

• Bachelor's degree in business administration or a related field preferred. Degree requirement may be substituted with 4 additional years of related experience.
• Four years’ experience in a similar role preferred.
• Working knowledge of Robert’s Rules of Order preferred.
• Project management experience preferred.

Responsibilities

• Coordinate logistics for assigned board(s), committee meetings, and update calls including venues, travel, audiovisual setup, catering, and virtual support.
• Partner with executives to draft and finalize meeting agendas and materials.
• Prepare and distribute board packets, agendas, presentations, and minutes, etc within required timelines.
• Record and maintain accurate minutes; track and follow up on action items brought up in meetings.
• Review all materials for accuracy and completeness before distribution.
• Document and file all official board actions (e.g., resolutions, motions, unanimous consents).
• Maintain organized and current board records in the designated platform.
• Apply strong knowledge of Robert’s Rules of Order to advise executives and members on meeting protocols.
• Ensure bylaws are followed; adheres to a clear process and timeline for member terms, election of officers, annual meetings, committee structure and all other guidelines within the bylaws.
• Serve as the primary administrator for the board portal, ensuring a seamless and consistent user experience for board members and executives.
• Maintain deep knowledge of the portal’s capabilities and best practices to optimize functionality and engagement.
• Manage and maintain board and staff access, ensuring proper permissions and security settings.
• Upload and manage board communications, news, and other information through the portal to keep members across the family of boards informed and connected.
• Develop and deliver training for board members and staff; create and maintain a concise “Quick Start Guide” and other user resources.
• Coordinate ongoing board training, working with executives on the agenda and ensuring board members have clear communication ahead of the meetings.
• Track and follow up on all action items and next steps brought up during the meeting.
• Manage “All Boards Executive Committee” meeting logistics, agendas, minutes and track and follow up on all action items and next steps brought up during the meeting.
• Ensure a cohesive and consistent experience for board members by standardizing materials, paperwork, Calendar of Accountability formats, and orientation resources across all boards.
• Maintain the master board member term sheet and support new member orientation, annual board conferences, and related events.
• Assist the Chief Governance Officer in support of other initiatives that support the experience of the family of Centerstone boards, such as annual gifts, recognizing members service for offices held, and other related tasks that support the governance team.
• Serve as backup Board Liaison for assigned boards as needed.

Benefits

• Employee Assistance Program – 24/7 counseling services, legal assistance, & financial consultation for you and your household at no cost
• Mileage Reimbursement – Company paid for work functions requiring travel
• Employee Discounts – Hotels, Theme Parks & Attractions, College Tuition
• Workplace Culture – An environment cultivating employee wellbeing, valuing each individual's humanity, and actively promoting a healthy, joyful workforce
• Paid time off: full-time employees receive an attractive time off package to balance your work and personal life
• Employee benefits package: full-time employees receive health, dental, vision, retirement, life, & more
• Top-notch training: initial, ongoing, comprehensive, and supportive
• Career mobility: advancement opportunities/promoting from within

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level