GME Program Administrator - On Site

Vanderbilt University Medical Center • Nashville, TN

1d • Onsite

About The Position

Vanderbilt University Medical Center is seeking an organized, detail-oriented professional to serve as a GME Program Administrator. This critical role involves coordinating and managing essential Graduate Medical Education program activities, including recruitment, onboarding, compliance monitoring, and documentation. The administrator will act as a central liaison between residents, departments, faculty, administration, and external institutions, ensuring the program meets regulatory standards and supports resident development. The position is dynamic and requires overseeing day-to-day program operations to maintain seamless coordination and foster collaboration.

Requirements

• Bachelor's degree or equivalent experience.
• Minimum of 2 years of experience, preferably in an academic or healthcare-related environment.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities.
• Ability to adapt to peak periods where extended work hours may be required, particularly during recruitment cycles.
• Willingness to travel to other Vanderbilt University Medical Center satellite locations within the Nashville area.
• Program Management (Intermediate)
• Peer Leadership (Intermediate)
• Financial Processes (Intermediate)
• Quality Management (Intermediate)
• Networking (Intermediate)
• Process Improvement (Intermediate)
• GME Program Administration (Intermediate)

Responsibilities

• Coordinate recruitment efforts for incoming residents, ensuring a smooth onboarding experience.
• Maintain program compliance with all regulatory standards and accreditation requirements.
• Manage essential program documentation to ensure ongoing viability and audit readiness.
• Act as a liaison between residents, faculty, administration, and external institutions.
• Oversee daily program operations, providing proactive support to ensure efficiency and excellence.
• Assist in all aspects of the recruitment process.
• Provide direct administrative coordination and assist with routine responsibilities for Program Leadership.
• Assist with process improvement and academic oversight, including program development, tracking, implementation, and evaluation of the program via data collection and document prep.
• Reconcile monthly program ledgers and assist with budgetary management of the program as needed.
• Assist with maintaining and updating program-specific databases.
• Assist with collection and submission to accrediting bodies and other regulatory agencies.
• Assist with the planning, coordination, and execution of annual events for GME residency or fellowship program.
• Maintain Residency Management Software Program, create evaluations, and manage working hour logs and reports.

Benefits

• Health insurance
• Disability insurance
• Retirement benefits
• Wellness offerings
• Professional growth opportunities
• Invitations to travel to domestic locations for conferences and professional development seminars

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees