GME Institutional Coordinator – Non-Accredited Programs

University of Florida • Gainesville, FL

4d • $65,000 - $80,000 • Onsite

About The Position

The GME Institutional Coordinator provides institutional-level administrative governance and compliance coordination for all non-ACGME (non-accredited) graduate medical education and advanced clinical training programs sponsored or affiliated with the University of Florida College of Medicine. This position serves as the central administrative lead for more than 60 non-accredited programs, including clinical fellowships, research fellowships, observerships, and other advanced training initiatives. These programs are not governed by external accrediting bodies and therefore require development and maintenance of internal institutional governance structures to ensure documentation integrity, funding verification, contract compliance, trainee protections, and risk mitigation.

Requirements

• A bachelor’s degree in an appropriate area of specialization and five years of appropriate experience; or an equivalent combination of education and experience.

Nice To Haves

• Proficiency in Word, Excel, PowerPoint, Outlook, Adobe Acrobat, WordPress, SharePoint and online meeting technology.
• Prior GME Program Coordinator experience
• Participation in and/or have coordinated an ACGME accreditation site visit
• Proficiency in a Residency Management System (e.g. New Innovations, MedHub, Residency Management Suite, etc.)
• Ability to establish and maintain professional and effective working relations with others.
• Ability to establish work priorities and coordinate the timely completion of work assignments; strong organizational skills.
• Ability to communicate effectively, both oral and written.
• Ability to articulate and interpret information.
• Ability to work independently, exercise good judgment, and work with minimal supervision.
• Ability to comprehend and interpret institutional policies, procedures, and accreditation requirements.

Responsibilities

• Develop, implement, and maintain standardized institutional governance processes for all non-ACGME training programs.
• Establish and maintain centralized tracking of non-accredited programs including funding source verification, appointment documentation, trainee status, and renewal timelines.
• Coordinate institutional review processes for non-ACGME programs (annual reporting, program continuation review, status documentation).
• Identify and elevate potential institutional risk concerns to GME leadership.
• Ensure non-ACGME programs comply with university policies, hospital bylaws, visa requirements, contracts, and risk management standards.
• Serve as the primary institutional administrative contact for non-accredited programs. Supports programs in documentation preparation and participates in the non-ACGME site visits.
• Coordinate review and tracking of training agreements specific to non-ACGME programs.
• Work with Contracts/Legal to ensure appropriate documentation is in place for non-accredited trainees.
• Maintain templates and documentation standards for non-ACGME programs.
• Ensure documentation integrity and centralized record retention.
• Maintain dashboards and institutional tracking tools specific to non-ACGME programs.
• Provide reporting to GME leadership regarding growth trends, program status, and workforce pipeline metrics.
• Support analysis related to recruitment and retention pathways from non-accredited programs into faculty or accredited training roles.
• Provide administrative support for discussions related to non-ACGME program approval or continuation.
• Prepare documentation for internal review of new or modified non-accredited programs.
• Assist the DIO in the development and maintenance of a process for programs not in compliance with institutional requirements.
• Assist in development and maintenance of institutional policies specific to non-ACGME programs.
• Create standardized onboarding processes for non-accredited trainees.
• Develop internal review templates and accountability metrics.
• Ensure compliance with UF GME Institutional Requirements for PLAs.
• Assist programs with development, review, and maintenance of PLAs and rotation agreements, coordinating with Contracts/Legal teams when appropriate.
• Assist with arranging rotation agreements for housestaff. Ensure that appropriate approvals and requirements have been met when UF Health GME programs provide rotation agreement documentation for internal/external housestaff rotations.
• Review, update, and maintain all contract templates at least annually or when appropriate. Coordinate with the Contract/Legal team when appropriate.
• Coordinate institutional communications and meetings for residency and fellowship program coordinators related to UF GME oversight processes and institutional requirements for non-accredited programs.
• Ensure program coordinators are informed of changes to UF GME requirements, institutional policies, timelines, and reporting expectations.
• Serve as a point of contact for coordinators regarding institutional processes, documentation requirements, and institutional workflows for non-accredited programs.
• Assists with onboarding of new program coordinators by providing orientation to institutional systems, timelines, and institutional processes and expectations for non-accredited programs.
• Provide institutional guidance related to compliance expectations; does not provide direct supervision or performance management.

Benefits

• Low-cost State Health Plans: Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• Generous Retirement Options to secure your future
• Comprehensive Paid Time Off Packages with 10+ paid holidays, paid family, sick and vacation leave
• Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
• Tuition Assistance through the UF Employee Education Program
• Public Service Loan Forgiveness (PSLF) Eligible Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level