GME Education Coordinator II

Baystate Health•Springfield, MA

2d•Onsite

About The Position

Under the direction of the GME Program Administrator and Program Director, the GME coordinator supports the graduate medical education program by assisting in the day-to-day operations. This role ensures compliance with ACGME requirements and hospital regulations, including record/report completion and performance evaluations. The coordinator serves as a liaison between residents/fellows, Program Director, GME Program Administrator, faculty, and other hospital departments. They act as a resource for residents/fellows, providing guidelines and assistance in acclimating to the work environment, which can include cultural issues, language barriers, and adapting to the rigors of GME training. The position also facilitates communication and builds trust and respect among key stakeholders. The role requires knowledge of organizational development sufficient to assist in administering an educational program, critical thinking skills, strong written and oral communication skills, and exceptional interpersonal skills with a positive professional demeanor.

Requirements

3 - 5 years graduate medical education experience or demonstrated competency generally obtained by working in an academic hospital setting
Because this is an annual program the incumbent is only exposed to processes on annual basis
Excellent communication and interpersonal skills
Superior skills in organization and coordination
Advanced skills using Microsoft office
Strong written/verbal skills
Ability to work as part of a team
GED or HiSET (Required)

Nice To Haves

None Listed

Responsibilities

Recruitment: Downloads & screens applications via ERAS daily, coordinates interview day, partners with program director to establish recruitment policies and selection criteria, screens candidates for interview using program selection criteria, and submits rank list to NRMP.
Schedules/Duty Hours/Curriculum/Conferences: Obtains/creates annual schedules and enters them into New Innovations, makes corrections, and checks for accuracy. Runs monthly duty hour reports in NI and reports discrepancies to the program director. Completes New Innovations training. Oversees required conference curriculum, prepares the conference calendar in New Innovations, and informs key stakeholders. Records conference attendance in New Innovations.
Evaluation/Portfolio: Oversees the monthly evaluation process and creates/runs compliance reports for the Program Director. Updates new evaluations. Participates in bi-annual, end-of-year program evaluation processes.
Trainee's Scholarly Activity/Faculty Research: Captures all scholarly activity and maintains updated records.
ACGME Accreditation & Annual Reporting: Collaborates with GME Program Administrator and Program Director to perform annual updates to AMA Freida, ACGME, and WebADS. Assists graduating trainees with specialty board applications/processes. Gathers and provides updated PIF information to assist the program director and GME program administrator for submission to RRC. Collaborates with program administration to organize RRC site visits and internal reviews; notifies key stakeholders. Stays current with ACGME program-specific and common program requirements.
Medical Students/Other Learners: Collaborates with Clerkship Director and/or appropriate Program Directors in schedule preparation. Prepares, distributes, and collects evaluations for all learners, including rotators from other programs and/or institutions.
Human Resources: Maintains complete and accurate documentation for residents and fellows in Kronos for vacation and personal time, sick time, and leave of absence. Notifies the program director of excessive absence or non-compliance with time off regulations.
Professional Development/Training: Attends regularly scheduled meetings of the program and Academic Affairs/GME. Seeks/completes additional education and training for own professional development. Attends ACGME meeting within the first 2 years of hire. Actively seeks help from GME Program Administrator and colleague coordinators.
Information Technology: Utilizes advanced knowledge of Microsoft Office.
Budgets: Prepares and submits appropriate check requests to the GME Program Administrator for trainee's professional development and/or reimbursement of outside rotations.