Global Receptionist (Part-time)

Barry-Wehmiller•Baltimore, MD

2d•Onsite

About The Position

The Global Receptionist serves as the first point of contact for visitors, team members, customers, and global inquiries, delivering a professional and customer-focused experience that reflects the company’s brand and values. In addition to managing front desk operations, this role provides cross-functional administrative support across multiple departments, including Sales, Marketing, and Customer Service. This individual acts as a central resource and connector within the organization—proactively coordinating communications, supporting internal initiatives, and ensuring inquiries and requests are directed efficiently and accurately throughout the business.

Requirements

Strong organizational and multitasking skills with the ability to manage competing priorities
Excellent verbal and written communication skills
High level of professionalism, discretion, and customer service orientation
Ability to work cross-functionally and build collaborative relationships
Proficiency in Microsoft Office and general business systems
Strong attention to detail and follow-through

Nice To Haves

Resourceful, adaptable, and proactive
Comfortable managing a wide variety of responsibilities in a fast-paced environment
Demonstrates initiative and a willingness to support evolving business needs
Team-oriented with a positive and service-driven mindset

Responsibilities

Serve as the primary receptionist for the local facility by greeting visitors, answering phones, and managing general office communications
Maintain a welcoming, professional, and customer-focused front office environment
Coordinate incoming mail, packages, and office-related administrative tasks
Maintain the company directory to ensure accurate employee and departmental contact information
Order food and catering for meetings, events, and company activities as needed
Print and prepare Assembly Parts books and related materials for the Assembly team
Create, maintain, and update standard operating procedures (SOPs) related to receptionist and administrative responsibilities
Train and support daily substitutes and backup coverage personnel during planned or unplanned absences
Support team member engagement activities and site coordination efforts as needed
Coordinate company-sponsored sporting event tickets and related team member/customer communications
Assist with process improvements and administrative coordination across departments
Serve as the primary point of contact and coordinator for company Golf Tournament and Veterans Day events
Coordinate company charity collections and employee donation initiatives
Serve as a reliable resource for team members and departments requiring general operational support