Global Reach Administrative Assistant

VICTORY CHRISTIAN CENTER INC•Tulsa, OK

3d•Onsite

About The Position

The Global Reach Admin Assistant will support the Global Reach department, focusing on short-term missions. This role is responsible for processing funds, managing follow-up communications, organizing events, and completing various administrative tasks to ensure the department operates efficiently and effectively.

Requirements

High school degree or equivalent
Professional communication skills including verbal and written communication.
Critical thinking and problem-solving skills.
Administrative skills.
Proficient computer skills
Organized with the ability to prioritize tasks.
Time management skills with a proven ability to meet deadlines.
Ability to work with excellence in a fast paced, creative environment.
Provide quality leadership motivating Victory Reach volunteers in a positive manner, communicating effectively the vision, goals and expectations of the department
Efficiently manage all resources on behalf of the ministry

Nice To Haves

Must be physically capable of enduring long periods of travel by various means, including air, sea, and ground transportation, often under conditions that may be less than ideal, such as long flights, extended bus rides, or rough terrain.
Able to sustain prolonged physical activity and work in diverse and challenging environments, which may include extreme weather conditions, remote locations, and limited access to modern amenities.
Must be able to stay on the mission field maintaining high energy levels and focus in environments where comfort, sleep, and regular routines may be disrupted.
Capable of performing physical tasks such as setting up and dismantling equipment, assisting in field operations, and participating in manual labor as needed in support of mission objectives.
Ability to lift 50lbs for Reach equipment and gear.
Prolonged period sitting at a desk working close-up tasks primarily on a computer in environmentally controlled office.
Ability to be able access and navigate each department at the ministry’s facilities.
Maintains Victory protocol, policies and procedures.
Demonstrates integrity.
Performs and maintains tasks with an appropriate level of confidentiality.
Models the biblical standard of personal conduct and lifestyle that is expected of all Victory Team staff members as outlined in the Honor Code and Employee Handbook.
Fully participates in the life of the church as an active member in good standing with Victory.
Supports and adheres to the mission, vision, values, and philosophy of Victory.
Submits to and supports the leadership of Victory.
Works well as a team player with leaders, staff, and volunteers.

Responsibilities

Processes financial contributions and ensure proper documentation.
Maintains accurate records of funds, donor information, and mission trip expenses.
Prepares and distributes reports as needed.
Responds to inquiries and provides information about mission trips.
Assists in planning and organizing department events, including mission trip logistics, fundraising events, and team meetings.
Provides administrative assistance to the Global Reach Department, including organizing special meetings and managing office needs.
Assists in the creation and scheduling of social media content to promote upcoming missions trips, highlight team stories and share department updates.
Collaborates with the Communications team to ensure messaging aligns with overall church branding and strategy.
Designs basic graphics and digital assets for use in email campaigns, social media posts and printed materials relating to missions.
Helps maintain the department’s online presence by updating the content of web pages, trip applications and promotional materials as needed.