Global Payroll Specialist

Novus International, Inc. • Chesterfield, MO

7h • Hybrid

About The Position

NOVUS is seeking a Global Payroll Specialist to administer U.S. and Canadian payroll and support the continuing development of global payroll operations. The role is accountable for accurate, timely, and compliant payroll processing using UKG and related systems, including payroll transactions, audits, tax activities, statutory reporting, year-end processing, filings, and audit requirements. The specialist partners with Human Resources, HRIS, Finance, vendors, employees, managers, and government agencies to maintain payroll data integrity, resolve inquiries, support reconciliations and reporting, and provide confidential, high-quality service.

The specialist will maintain payroll governance and operational documentation, improve processes and controls, and help move payroll toward a streamlined, internally managed operating model. The role also supports payroll technology changes, testing, implementations, integrations, and cross-functional projects.

For global payroll and shared services, the specialist will support implementation and ongoing evolution of UKG OneView across international locations, progressively coordinate global payroll operations as countries transition to a new operating model, and establish common governance, calendars, controls, procedures, service standards, documentation, and escalation processes. The role partners with regional HR and Finance teams, monitors vendor performance, supports reporting and audit readiness, and identifies opportunities to standardize, automate, and simplify payroll activities.

Requirements

• At least 3 years of progressive payroll administration experience, including end-to-end payroll processing.
• Hands-on experience processing payroll using UKG or comparable payroll platforms.
• Experience supporting U.S. payroll processing and payroll tax compliance.
• Strong knowledge of U.S. payroll regulations, payroll taxes, garnishments, and statutory compliance.
• Strong understanding of payroll controls, audits, reporting, and reconciliations.
• Proficiency in Microsoft Excel and payroll reporting tools.
• Strong attention to detail and commitment to payroll accuracy and compliance.
• Strong analytical and problem-solving skills.
• Ability to manage multiple payroll activities and meet critical deadlines.
• Continuous improvement mindset focused on process efficiency and operational excellence.
• Excellent customer service orientation and ability to build effective relationships across HR, Finance, HRIS, and vendors.
• Strong verbal and written communication skills, including ability to explain payroll concepts clearly and professionally.
• Integrity, discretion, and professionalism when handling confidential payroll and employee information.
• Ability to work independently and collaboratively in a team environment.
• Strong organizational skills and ability to prioritize competing demands during payroll cycles.
• Fluent in written and spoken English.
• Commitment to NOVUS Core Values, Behaviors, Novus Integrity System (NIS), and applicable company policies.

Nice To Haves

• Associate's or bachelor's degree in human resources, Accounting, Business Administration, Finance, Payroll Administration, or a related field.
• Certified Payroll Professional (CPP), Fundamental Payroll Certification (FPC), or Canadian Payroll certification.
• Experience supporting Canadian payroll processing.
• Experience documenting payroll procedures and supporting continuous process improvements.
• Experience supporting multi-country or global payroll operations.
• Experience with global payroll platforms, shared services, payroll transformation, or payroll implementation projects.
• Demonstrated ability to establish payroll governance, controls, documentation, and standardized processes across multiple stakeholders or locations.
• Working knowledge of Canadian payroll regulations.
• Familiarity with HRIS and payroll system integrations.

Responsibilities

• Administer payroll for the United States and Canada, including end-to-end processing and related operations using UKG and associated systems.
• Partner with HR and HRIS to ensure employee lifecycle events, compensation and benefit changes, organizational updates, and system changes are accurately reflected in payroll systems.
• Validate payroll earnings, deductions, taxes, benefits, garnishments, bonuses, special payments, corrections, terminations, off-cycle payments, and other transactions; conduct pre- and post-payroll audits.
• Manage payroll tax activities, statutory reporting, year-end processing including W-2s and T4s, regulatory filings, agency correspondence, notice resolution, and internal and external audit requirements.
• Serve as the payroll subject matter expert and contact for employees, managers, HR, Finance, vendors, and government agencies; research, resolve, and communicate payroll matters while maintaining confidentiality.
• Coordinate payroll service providers, payroll processing, issue resolution, service delivery, vendor performance, and process improvements.
• Partner with Finance on payroll reconciliations, general ledger activities, reporting, accruals, financial controls, and related requirements.
• Develop and maintain payroll SOPs, process documentation, calendars, controls, checklists, and operational guidelines.
• Assume end-to-end payroll administration responsibilities and support transition toward an internally managed payroll operating model.
• Identify and implement opportunities to simplify, standardize, strengthen controls, and improve payroll efficiency and scalability.
• Support payroll system enhancements, testing, implementations, integrations, and cross-functional transformation projects with HRIS, IT, vendors, and stakeholders.
• Support implementation and ongoing evolution of UKG OneView across international locations with HRIS, regional HR, Finance, implementation partners, and local providers.
• Progressively coordinate and oversee global payroll operations as countries transition to the new operating model.
• Establish and maintain global payroll calendars, controls, SOPs, service standards, documentation, and escalation processes.
• Partner with regional HR and Finance teams on local payroll execution, compliance, reconciliations, controls, and issue resolution.
• Coordinate and monitor global payroll vendor performance and support consistent service levels and issue management.
• Identify opportunities to consolidate, standardize, automate, and simplify payroll activities as the global shared services model evolves.
• Support global payroll reporting, metrics, controls, audit readiness, and continuous improvement across countries.

Benefits

• Market-competitive compensation and locally selected benefits in each country of operation.
• Hybrid work model.
• Programs supporting physical, mental, and emotional well-being.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed