Global Payroll Specialist

Spektrix

2d•Hybrid

About The Position

Spektrix has an exciting opportunity for a Global Payroll Specialist to join our People team! Reporting to our VP of People, you'll be responsible for payroll administration at Spektrix, ensuring accurate and timely payroll delivery for all Spektrix team members across multiple regions (currently UK, US, Canada and Australia), and ensuring compliance with all relevant regulations. On a day to day basis, you'll work closely with both internal colleagues (especially People & Finance teams) and external payroll partners to prepare payroll, you'll provide support and guidance to team members on payroll related inquiries, and you'll work proactively to identify, investigate and reconcile any payroll matters. You'll also get to work on projects - many of which will come from what you think needs attention, so if you notice something is slowing us down or could be made much better, let us know! Fun fact: Continuous Improvement Mindset is your future manager's favorite of Spektrix's core values. :) Ultimately, the success of this role is achieved by delivering payroll timely and accurately across all regions and providing a seamless payroll experience for all Spektrix team members.

Requirements

At least two (2) years in a Payroll or HR Generalist/People Operations role that included payroll administration
Experience administering payroll in the UK or the US (our two largest employee bases) with knowledge of relevant local payroll laws and regulations; a plus if you’ve handled payroll across multiple regions as we have employees in US, UK, Canada, Australia, and one in Portugal!
Proven ability to manage multiple time sensitive priorities in a fast-paced, multi-region environment, ensuring accuracy and compliance
Demonstrated experience using one or more HR Information Systems (HRIS); experience using Deel would be a plus
Exceptional technical aptitude with high degree of proficiency in tools such as Microsoft Excel / Google Sheets, Docs, etc. and other web based applications
Experience with retirement/pension plan administration (such as US 401(k), UK Pension, Canadian Pension, Australian Superannuation) is a plus, but not required
Strong problem-solving skills; can identify issues and make recommendations for courses of action
Proactive self-starter with strong sense of urgency including a desire to meet employee needs in timely fashion
Excellent interpersonal and verbal/written communication skills; strong attention to detail in written communications/data entry is vital
Demonstrated ability to adapt to new payroll processes, system implementations, and regulatory updates.
Ability to maintain sensitive/highly confidential information
Ability to provide explanations and reasons for the choices you make and the advice you provide
Ability to recognize/accept responsibility for mistakes and take steps needed achieve a resolution

Nice To Haves

Experience using Deel
Experience with retirement/pension plan administration (such as US 401(k), UK Pension, Canadian Pension, Australian Superannuation)

Responsibilities

Administer payroll for all Spektrix employees (~250), including: Bi-weekly: US + Canada, Monthly: UK, Australia, Portugal (1 employee)
Manage payroll deductions, reconcile discrepancies, and ensure accurate reporting of employee withholdings
Collaborate with your HR colleagues to ensure payment for employees on leaves of absence (LOA) are calculated and paid accurately, considering any leave scheme payments available both internally and externally. Reconcile payments to ensure compliance.
Serve as the primary contact for payroll-related inquiries, monitoring the payroll inbox and relevant Slack channels to provide clear information and resolve issues accurately and timely; deliver exceptional level of service to team members on payroll needs throughout their employment at Spektrix
Ensure all federal, state, provincial, and local payroll tax registrations, filings, and regulatory compliance requirements are up to date, updating account information and tracking changes as needed
Collaborate with People and Finance teams to ensure accurate and timely payroll setup for all new hires, including verification of payroll information, data entry into payroll systems, application of deductions and benefits, and coordination with cross-functional teams to confirm payroll runs are processed correctly
Administer retirement and pension plans across regions, including US 401(k), UK Pension, Canadian Pension, and Australian Superannuation; collaborate with Finance to ensure timely funding
Produce and deliver cyclical payroll and people data reports
Provide support for audits including research, information gathering, and responding to requests for documentation.
Develop and update payroll-related policies, communications, and employee guidance materials.
Manage ad hoc projects and special payroll-related initiatives as assigned

Benefits

Company paid medical, dental and vision insurance
Generous Paid Time Off benefits, including 21 days of PTO (vacation, personal time, whatever you choose to use it for)
14 paid holidays
10 Paid Sick Days
401(k) with 4% employer match
Two paid volunteering days per year
Professional development opportunities
Flexible working with support for WFH setup / equipment
Month-long Paid Sabbatical after 5 years of service
Free snacks, drinks and breakfast items in our offices
Catered lunch at the NYC office every Thursday
Varied range of regular social activities throughout the year