Global Events Coordinator

Recrute Action•Toronto, ON

65d•CA$35 - CA$49•Hybrid

About The Position

Lead the coordination of high-visibility global events in the insurance sector, supporting executive-level initiatives across North America and Asia. This hybrid Toronto-based opportunity offers hands-on involvement in complex event logistics, stakeholder engagement, and budget management within a fast-paced, international environment.

Requirements

University degree in a relevant field.
5 years of relevant experience, supported by a strong portfolio of delivered event work.
5 years of experience supporting the execution of global corporate events within a corporate or agency environment.
Demonstrated project management and coordination skills, with the ability to manage multiple concurrent projects in high-visibility settings.
Proven ability to handle unexpected challenges and perform effectively in fast-paced, high-pressure on-site environments.
Strong financial acumen, with experience managing budgets and working confidently with numerical data.
Excellent research capabilities combined with creative, outside-the-box thinking.
Proficiency with Microsoft Office Suite and Microsoft Teams.
Exceptional attention to detail and strong deadline management skills.
Demonstrated curiosity, eagerness to learn, and motivation to expand responsibilities.
Strong sense of ownership, accountability, and a positive, service-oriented mindset.
Highly observant with the ability to anticipate needs, connect insights, and proactively resolve issues.
High emotional intelligence, strong self-awareness, and the ability to adapt communication and approach to different audiences and situations.

Nice To Haves

Experience working with C-suite executives is considered an asset.
Experience collaborating across global teams and multiple time zones is considered an asset.

Responsibilities

Support the planning, coordination, and execution of global corporate events, including executive offsites, town halls, and leadership meetings.
Manage event logistics such as registration platforms, calendar invitations, attendance tracking, and on-site coordination.
Contribute to the delivery of engaging event experiences by supporting marketing touchpoints and communications.
Track timelines, maintain detailed documentation, and ensure all deliverables meet high-quality standards.
Assist with budget tracking and financial coordination related to event execution.
Collaborate with internal stakeholders, vendors, and global teams across multiple time zones.
Provide on-site support during events, including handling real-time challenges and ensuring seamless execution.
Build strong working relationships with colleagues and stakeholders to support successful outcomes.