Gifts and Data Processing Coordinator

Mosaic Health System•Saint Joseph, MO

About The Position

The Gift and Data Processing Coordinator is responsible for the day-to-day processing and maintenance of donor and gift data. Key functions include entering and updating gifts and constituent records, ensuring data accuracy, supporting daily deposits and reconciliations and maintaining organized records. The Gift and Data Processing Coordinator will work closely with Mosaic Health System’s philanthropy offices and accounting/finance staff to ensure transactions are recorded correctly, receipts are issued in a timely manner, and data is readily accessible to support fundraising operations.

Requirements

Associate's Degree - business finance, healthcare administration, or related field - Required
Relevant experience accepted in lieu of Associate's degree.
2-5+ Years - in gift processing, healthcare philanthropy operations, finance, or data management - Required
Direct experience with a constituent relationship management (CRM) donor database system (e.g., Blackbaud Raiser’s Edge NXT, Salesforce) - Required
Working knowledge of healthcare philanthropy gift processing standards, including pledges, soft credits, tribute gifts, matching gifts, and restricted funds
Familiarity with HIPAA considerations as they relate to grateful patient programs and data handling
Basic understanding of accounting principles, including reconciliation, fund tracking, and audit support
Exceptional attention to detail and accuracy, particularly in high-volume transactional environments
Strong data integrity mindset, including auditing, validation, and ongoing database hygiene
Advanced proficiency in Excel (e.g., sorting, filtering, pivot tables) and comfort working with large datasets
Ability to manage daily gift processing deadlines (e.g., deposits, receipting, batch entry) with consistency and timeliness
Strong organizational and workflow management skills in a deadline-driven environment
Ability to identify and resolve discrepancies across donor records, gift entries, and financial reports
Clear and professional communication skills to coordinate with development staff, accounting/finance, and clinical partners
High level of discretion and ability to manage sensitive donor and patient-related information
Process-driven with the ability to follow established procedures while identifying opportunities for efficiency and improvement
Service-oriented mindset with responsiveness to stakeholders (e.g., development staff, accounting/finance, leadership)

Nice To Haves

Bachelor's Degree - business, finance, healthcare administration, or related field - Preferred
Healthcare foundation experience - Preferred
Experience working cross-functionally with accounting/finance teams on gift posting and fund transfers - Preferred
Exposure to audit processes, compliance standards, and internal controls - Preferred

Responsibilities

Accurately record gifts using supporting documentation to determine donor intent to include all details, fund allocation, program coding and pledge schedules
Maintain, optimize and ensure the integrity of the CRM donor database system (Blackbaud Raiser’s Edge NXT), including running reports, overseeing dashboards, conducting audit confirmations and supporting data quality initiatives
Prepare daily gift deposits and assist with reconciliation processes as needed
Import careGIVER voluntary payroll deductions into Raiser’s Edge
Produce quarterly fund balance memos, merging most current data and emailing individual reports to designated fund account representatives
Train staff on data entry policies, procedures, and protocols; update related documentation and training materials
Serve as a frontline resource for inquiries related to making gifts and coordinate with accounting/finance on fund setup and transfers
Investigate and resolve fund-related issues
Ensure all gift batches and pledge documentation are filed, complete, and easily retrievable
Support development staff with transaction processing, mailing lists and produce periodic fundraising reports
Generate gift receipts and acknowledgments and manage pledge reminders and outstanding pledges
Prepare end-of-year tax letters (through Raiser’s Edge)
Perform additional duties as assigned