General Supply Specialist

Defense Logistics Agency•Fort Belvoir, VA

About The Position

The General Supply Specialist serves as an inventory account processing expert, providing technical instruction, direction, and assistance to Defense Fuel Support Points (DFSPs) on fuel accountability, system processes, and discrepancy resolution. The specialist monitors and analyzes daily DLA-owned petroleum inventory records in FMD, EEBP, and EBS to identify, research, and correct transaction processing errors. The role includes complex monthly reconciliations of DFSP accounts, review of end-of-month gain/loss reports, and monitoring Help Desk ticket resolution to prevent processing bottlenecks. The specialist analyzes Movements Under Investigation (MUI) and daily shipment and receipt discrepancies, directs causative research, and ensures proper completion of DD Form 361 for excessive gains or losses. The position conducts customer assistance visits to assigned DFSPs to audit compliance with DoD 4140.25M regulations and provides corrective action plans for identified deficiencies. It also coordinates transportation, traffic management, and movement of petroleum, additives, and lube oil products with Traffic Management Specialists, and performs financial and billing reconciliation by auditing undelivered orders, un-liquidated obligations, automated invoices, and transaction logs in WAWF and EBS. This is a Defense Acquisition Workforce position requiring DoD Acquisition Life Cycle Logistics (LCL) Foundational Acquisition certification within required timeframes and 80 hours of Continuous Learning Points every two years. The position has a set schedule and is classified as exempt under the Fair Labor Standards Act. Appointment is subject to a favorable suitability or fitness determination and drug-testing requirements.

Requirements

Must be a U.S. citizen.
One year of specialized experience equivalent to the GS-11 level or equivalent, including experience monitoring and reconciling bulk petroleum, oil, and lubricant inventories across multiple storage locations and ensuring compliance.
Experience auditing and troubleshooting transactions in enterprise-level inventory databases using automated systems to resolve discrepancies and billing errors.
Experience conducting causative research on excessive product gains and losses, analyzing shipping-versus-receipt variances, and documenting findings with standard investigative forms.
Experience performing compliance reviews or site assistance visits at field activities to evaluate inventory procedures, identify operational deficiencies, and provide corrective training.
Meet applicable eligibility requirements, including time-in-grade for GS positions, time-after-competitive appointment, minimum qualifications, and other regulatory requirements by the announcement closing date.
Complete DoD Acquisition Life Cycle Logistics Foundational Acquisition certification within required timeframes and achieve 80 Continuous Learning Points every two years.
Meet suitability or fitness determination requirements and applicable drug-testing requirements.
Males born after December 31, 1959, must be registered for Selective Service or exempt.
Education cannot substitute for specialized experience at this grade level.

Responsibilities

Provide technical instruction, direction, and assistance to DFSPs on fuel accountability, system processes, and discrepancy resolution.
Monitor and analyze daily DLA-owned petroleum inventory records in FMD, EEBP, and EBS to identify, research, and correct transaction processing errors.
Reconcile DFSP accounts monthly, review end-of-month gain/loss reports, and monitor Help Desk ticket resolution.
Analyze Movements Under Investigation and shipment/receipt discrepancies, direct causative research, and ensure DD Form 361 is completed for excessive gains or losses.
Conduct customer assistance visits to assigned DFSPs to audit compliance with DoD 4140.25M and provide corrective action plans for deficiencies.
Coordinate transportation, traffic management, and movement of petroleum, additives, and lube oil products with Traffic Management Specialists.
Audit undelivered orders, un-liquidated obligations, automated invoices, and transaction logs in WAWF and EBS for financial and billing reconciliation.