68063599 - GENERAL SERVICES SPECIALIST

State of Florida • Tallahassee, FL

4d • Onsite

About The Position

This position reports directly to the Operations & Management Consultant II (OMC II) in the Bureau of General Services, Operational Support unit. The incumbent in this position performs work that requires independent judgment and decision making skills. The incumbent must be able to lift 50 pounds and maintain a valid U.S driver’s license. This position serves as the Agency's Records Management Liaison Officer (RMLO) responsible for ensuring proper inventory management and disposition of agency records. Coordinate and advises staff in records management. Responsible for the accurate and timely handling of incoming and outgoing mail and packages. Serve as the key custodian for Agency Headquarters. Manages all facilities keys to include: issuance, replacement and rekeying. Prepare purchase requisitions / orders for goods, services and supplies in MyFloridaMarketPlace (MFMP) / Ariba on Demand (AOD). Process and approve invoices in MFMP / AOD in accordance with Agency policies related to procurement of commodities and/or services. Track and maintain accurate expenditure data in tracking spreadsheets. Mail Processing: receives, sorts and processes incoming mail and packages from the United States Postal Service, FedEx, UPS and other courier services. Timely prepares and organizes outgoing mail, ensuring correct postage and labeling. Operate mail room equipment. Deliver mail, packages, and interoffice correspondence to recipients within established time frames. Pickup out going mail to process timely and within established time frames. Handle special or urgent delivery / pickup requests as requested. Safely operate a motor vehicle, adheres to all laws while preforming mail pickup / delivery activities. Perform other duties as assigned.

Requirements

• Must have at least 2 years of experience with Microsoft Office experience, to include, Word and Excel.
• Must have at least 1 year of experience with MFMP / AOD
• Must have a current valid drivers license.
• Must be able to lift at least 50lbs with or without accommodations.
• Must be able to work from 8:00am to 5:00pm

Nice To Haves

• Knowledge of State and Federal mail regulations.
• Knowledge of MyFloridaMarketPlace.

Responsibilities

• Serves as the Agency's Records Management Liaison Officer (RMLO) responsible for ensuring proper inventory management and disposition of agency records.
• Coordinates and advises staff in records management.
• Responsible for the accurate and timely handling of incoming and outgoing mail and packages.
• Serves as the key custodian for Agency Headquarters, managing all facilities keys including issuance, replacement, and rekeying.
• Prepares purchase requisitions/orders for goods, services, and supplies in MyFloridaMarketPlace (MFMP) / Ariba on Demand (AOD).
• Processes and approves invoices in MFMP / AOD in accordance with Agency policies related to procurement of commodities and/or services.
• Tracks and maintains accurate expenditure data in tracking spreadsheets.
• Receives, sorts, and processes incoming mail and packages from various courier services.
• Prepares and organizes outgoing mail, ensuring correct postage and labeling.
• Operates mail room equipment.
• Delivers mail, packages, and interoffice correspondence to recipients within established time frames.
• Picks up outgoing mail for timely processing.
• Handles special or urgent delivery/pickup requests.
• Safely operates a motor vehicle, adhering to all laws during mail pickup/delivery activities.
• Performs other duties as assigned.

Benefits

• Health insurance (i.e., individual and family coverage) to eligible employees
• Life insurance; $25,000 policy is free plus option to purchase additional life insurance
• Dental, vision and supplemental insurance
• State of Florida retirement options, including employer contributions
• Ability to earn up to 104 hours of paid annual leave as a new employee with the State of Florida
• Ability to earn up to 104 hours of sick leave annually
• Nine paid holidays and 1 personal holiday each year
• Opportunities for career advancement
• Tuition waivers (accepted by major Florida Colleges/universities)
• Student loan forgiveness opportunities (eligibility required)
• Training opportunities
• Flexible Spending Accounts
• Shared Savings Program for select medical services
• Lower copays for prescription drugs
• Health and Wellness discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed