General Services Operations Manager

City of Memphis•Memphis, TN

6d•Hybrid

About The Position

Works under the direction of the Finance Administrator to perform a wide variety of professional level research, administrative, and analytical duties. Supervises and monitors purchasing specifications and prepare comprehensive documents for obtaining products, equipment and services. Establishes financial, accounting, and federal reporting systems for the division, and/or manages and coordinates budgeting functions. Develops and manages the negotiation and execution process of all contracts prior to the start of the programs. Provides work direction, assignment of duties, training and evaluation of work performance of assigned staff. Coordinates and participates in strategic planning, for policy development, data collections, and reporting activities for operations. Prepares contract amendments, extensions, options, and change orders. Implements projects with Office of Business Diversity and Compliance (OBDC) in setting goals on minority spending. Creates and compiles data to generate reports including spending patterns. Recommends opportunities for cost savings and improved efficiency. Interacts and communicates oral and written communication with suppliers, vendors, management, and staff on a variety of issues and concerns. Monitors and maintains the budget, check request, accounting, and federal reporting systems in compliance with established administrative policies, regulations and acceptable accounting practices. Attends various seminars and workshops to stay abreast of the current issues and trends in federal and government regulations requiring frequent travel across the city.

Requirements

Bachelor's degree in Finance, Public or Business Administration, Information Systems or related field
seven (7) years professional experience to include budget administration, finance, purchasing applying research techniques, conducting financial analysis, and coordinating projects
at least five (5) of the (7) years in a managerial capacity
Must possess and maintain a valid driver's license as a condition of continued employment.

Nice To Haves

Master's degree is preferred.
Must be a Certified Municipal Financial Officer or obtain designation within one (1) year of employment.

Responsibilities

Supervises and monitors purchasing specifications and prepare comprehensive documents for obtaining products, equipment and services.
Establishes financial, accounting, and federal reporting systems for the division, and/or manages and coordinates budgeting functions.
Develops and manages the negotiation and execution process of all contracts prior to the start of the programs.
Provides work direction, assignment of duties, training and evaluation of work performance of assigned staff.
Coordinates and participates in strategic planning, for policy development, data collections, and reporting activities for operations.
Prepares contract amendments, extensions, options, and change orders.
Implements projects with Office of Business Diversity and Compliance (OBDC) in setting goals on minority spending.
Creates and compiles data to generate reports including spending patterns.
Recommends opportunities for cost savings and improved efficiency.
Interacts and communicates oral and written communication with suppliers, vendors, management, and staff on a variety of issues and concerns.
Monitors and maintains the budget, check request, accounting, and federal reporting systems in compliance with established administrative policies, regulations and acceptable accounting practices.
Attends various seminars and workshops to stay abreast of the current issues and trends in federal and government regulations requiring frequent travel across the city.
Acts as backup for other supervisor in GS Support Services as needed.
Performs additional functions (essential or otherwise) which may be assigned.