General Services Operations Manager
About The Position
Works under the direction of the Finance Administrator to perform a wide variety of professional level research, administrative, and analytical duties. Supervises and monitors purchasing specifications and prepare comprehensive documents for obtaining products, equipment and services. Establishes financial, accounting, and federal reporting systems for the division, and/or manages and coordinates budgeting functions. Develops and manages the negotiation and execution process of all contracts prior to the start of the programs. Provides work direction, assignment of duties, training and evaluation of work performance of assigned staff. Coordinates and participates in strategic planning, for policy development, data collections, and reporting activities for operations. Prepares contract amendments, extensions, options, and change orders. Implements projects with Office of Business Diversity and Compliance (OBDC) in setting goals on minority spending. Creates and compiles data to generate reports including spending patterns. Recommends opportunities for cost savings and improved efficiency. Interacts and communicates oral and written communication with suppliers, vendors, management, and staff on a variety of issues and concerns. Monitors and maintains the budget, check request, accounting, and federal reporting systems in compliance with established administrative policies, regulations and acceptable accounting practices. Attends various seminars and workshops to stay abreast of the current issues and trends in federal and government regulations requiring frequent travel across the city.
Requirements
- Professional level research, administrative, and analytical duties.
- Supervision of purchasing specifications.
- Preparation of comprehensive documents for obtaining products, equipment and services.
- Establishment of financial, accounting, and federal reporting systems.
- Management and coordination of budgeting functions.
- Development and management of contract negotiation and execution.
- Provision of work direction, assignment of duties, training and evaluation of work performance.
- Coordination and participation in strategic planning, policy development, data collection, and reporting activities.
- Preparation of contract amendments, extensions, options, and change orders.
- Implementation of projects with Office of Business Diversity and Compliance (OBDC) in setting goals on minority spending.
- Creation and compilation of data to generate reports including spending patterns.
- Recommendation of opportunities for cost savings and improved efficiency.
- Oral and written communication with suppliers, vendors, management, and staff.
- Monitoring and maintenance of budget, check request, accounting, and federal reporting systems.
- Compliance with established administrative policies, regulations and acceptable accounting practices.
- Attendance at various seminars and workshops.
- Frequent travel across the city.
Responsibilities
- Supervises and monitors purchasing specifications and prepare comprehensive documents for obtaining products, equipment and services.
- Establishes financial, accounting, and federal reporting systems for the division, and/or manages and coordinates budgeting functions.
- Develops and manages the negotiation and execution process of all contracts prior to the start of the programs.
- Provides work direction, assignment of duties, training and evaluation of work performance of assigned staff.
- Coordinates and participates in strategic planning, for policy development, data collections, and reporting activities for operations.
- Prepares contract amendments, extensions, options, and change orders.
- Implements projects with Office of Business Diversity and Compliance (OBDC) in setting goals on minority spending.
- Creates and compiles data to generate reports including spending patterns.
- Recommends opportunities for cost savings and improved efficiency.
- Interacts and communicates oral and written communication with suppliers, vendors, management, and staff on a variety of issues and concerns.
- Monitors and maintains the budget, check request, accounting, and federal reporting systems in compliance with established administrative policies, regulations and acceptable accounting practices.
- Attends various seminars and workshops to stay abreast of the current issues and trends in federal and government regulations.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
No Education Listed
