General Office Specialist - Central Stores

CoxHealth • Springfield, MO

1d • Onsite

About The Position

The General Office Specialist is responsible for the inventory of printing and office supplies, submitting online orders, submitting print jobs for mass mailings, troubleshooting printers, tracking daily tasks and mail volumes, and interacting with multiple vendors, suppliers, and employees. Member communication related tasks include receiving and sorting incoming mail, processing electronic faxes through email, matching correspondence, billing, and checks to attachments for mailing, reprocessing returned mail by placing outgoing calls to members with expired addresses and entering updates in the core system, printing and assembly of other department mailings. Responsible for meeting HIPAA policy requirements while processing large quantities of member communications which require attention to detail. Completes tasks using Microsoft Outlook, Word, Excel, online systems, and software specific to Cox HealthPlans. Employee must have reliable transportation – uses personal vehicle to pick up mail from post office box, alternating daily pickup with co-worker on a bi-weekly basis.

Requirements

• High School Diploma or Equivalent
• Basic skills in Microsoft office including Outlook, Excel
• Attention to detail
• Excellent verbal and written communication skills
• Able to work independently and collaboratively in teams
• Valid Driver’s License

Nice To Haves

• 1-2 Years Related Experience

Responsibilities

• Inventory of printing and office supplies
• Submitting online orders
• Submitting print jobs for mass mailings
• Troubleshooting printers
• Tracking daily tasks and mail volumes
• Interacting with multiple vendors, suppliers, and employees
• Receiving and sorting incoming mail
• Processing electronic faxes through email
• Matching correspondence, billing, and checks to attachments for mailing
• Reprocessing returned mail by placing outgoing calls to members with expired addresses and entering updates in the core system
• Printing and assembly of other department mailings
• Meeting HIPAA policy requirements while processing large quantities of member communications which require attention to detail
• Completing tasks using Microsoft Outlook, Word, Excel, online systems, and software specific to Cox HealthPlans
• Using personal vehicle to pick up mail from post office box, alternating daily pickup with co-worker on a bi-weekly basis

Benefits

• Medical
• Vision
• Dental
• Retirement with Employer Match and more (20+ hrs/week)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED