General Office Assistant

Oxford Industries•Lyons, GA

6d•Hybrid

About The Position

This position is responsible for reviewing and processing DC invoices for payment and acting as a backup for color coordination, wave administration, and receiving administration. Oxford Industries is an Atlanta-based global apparel company that designs, sources, markets, and distributes its lifestyle branded products through wholesale and direct-to-consumer channels of distribution. The Company's brands include Tommy Bahama®, Lilly Pulitzer®, Southern Tide®, The Beaufort Bonnet Company®, Duck Head®, Johnny Was®, and Jack Rogers®. Oxford Industries has approximately 6,000 employees and operates over 200 retail stores and 15+ restaurants. The Company's annual sales exceed $1 billion.

Requirements

High School Diploma
Generally, 2+ years of relevant work experience in a support or production role
Proficient with MS Office suite (Outlook, Excel, Word, PowerPoint)
Intermediate skills with digital camera, scanner, and printer
Oral Communication – Speaks clearly and persuasively in positive or negative situations, listens and gets clarification and responds well to questions.
Written communication – Writes clearly and informatively, edits work for spelling and grammar, presents numerical data effectively and able to read and interpret written information.
Analytical - Collects and researches data.
Problem Solving – Identifies and resolves problems in a timely manner
Customer Service – Manages difficult or emotional customer situations, responds promptly to customer needs, solicits customer feedback to improve service, responses to requests for service and assistance, meets commitments.
Organizational Support – Completes administrative tasks correctly and on time.
Quality – Demonstrates attention to detail, accuracy, and thoroughness.

Nice To Haves

Demonstrates knowledge of color concept.
Applies color concepts to the logo design process.
Translate design concepts in information into images.

Responsibilities

Verify invoices against purchase orders/receiving documents
Code invoices with the correct coda ledger number
Get invoices approved by management
Scan invoices into ImageNow for payment processing
Review invoices in SAP to verify payment
Contact Customers/Vendors regarding any discrepancy with invoices
Act as a back-up in color coordination for the embroidery department including communicating with customers regarding logo specifications, choosing thread colors, providing sewn swatches for customer review and approval, communicating with the Art Department Manager regarding any questions or logo stitch errors, downloading embroidery logos into the embroidery system, maintaining complete documentation, and converting embroidery files to picture files.
Review orders checking for correct Logo information and work with Sales Reps and Customer Service to correct orders with incorrect logo information.
Print and attach logo picture and specifications to the work order for the embroidery department.
Answer questions from embroidery concerning thread colors and embroidery locations.
Complete royalty reports monthly.
Act as a back-up in wave administration including running location queries, communicating with Application support regarding any errors, entering pick ticket waves, printing picket tickets, preparing picket tickets for the production floor, adjusting ticket information, performing daily downloads in ABS, folding invoices and mailing, scanning BOL’s and emailing documents to the appropriate customers.
Answer switchboard and transfer calls to appropriate extension.
Order warehouse and office supplies as needed.
Act as a back-up in receiving administration including preparing incoming shipment documents manually and entering into the warehouse management system, verifying production against the receiving file/packing slips, reconciling any discrepancies, verifying small package shipments against Purchase Orders, writing up small receiving records for goods received without a purchase order, maintaining receiving records, distributing small receiving records and purchase order receiving’s to Accounts Payable.
Assist receiving department with labeling cases, scanning, etc. on an as needed basis.