Part-Time General Office Admin
About The Position
GeoTek, a full-service consulting engineering firm specializing in geotechnical engineering, construction materials testing, special inspections, and environmental consulting, is seeking a Part-Time General Office Admin for its Albuquerque, NM office. Founded on the principle of providing strong business partnerships with clients through technical advice and responsive customer service, GeoTek offers a challenging and stable work environment with ongoing opportunities for professional growth. The firm has multiple offices across Nevada, California, Idaho, Arizona, and New Mexico, serving a wide region. The General Office Admin will perform various administrative duties, including operating the central telephone system, receiving and directing visitors, scanning, data entry, preparing reports, mail distribution, typing, sorting, and filing. Experience with Ajera is a plus.
Requirements
- Any combination of education and experience that would provide the required skill and knowledge for successful performance.
- Good typing skills.
- Attentive to detail.
- Accurate.
- Well organized.
- Knowledge and ability to use computer applications, multi-phone lines, and other office equipment.
- Ability to lift 10-30lbs occasionally.
Nice To Haves
- College degree preferred.
- Knowledge and experience using Ajera.
Responsibilities
- Answers, screens, and routes incoming calls.
- Orders and maintains supplies and arranges for equipment maintenance.
- Reviews and routes incoming mail.
- Prepares outgoing mail and correspondence including emails, faxes, and deliveries.
- Takes client calls and enters them into the scheduling program.
- Demonstrates and conveys a favorable image of the organization.
- Inputs data relating to projects including, but not limited to timesheets, work orders, proposal numbers, time charged to projects, mileage, lab data, and other.
- Reviews, codes, and distributes incoming invoices to project managers for approval.
- Sends appropriate documents to the corporate office for final approval and payment.
- Assists in the review of weekly billing summaries, prepares client invoices, collects, processes, and deposits client payments, and applies them to the appropriate invoice.
- Recognizes and maintains confidentiality of work materials as appropriate.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
