General Clerk

KMRG, LLC•Detroit, MI

20h•Onsite

About The Position

We are seeking a General Clerk to support the United States Attorney’s Office, Eastern District of Michigan (USAO EDMI) in Detroit, MI. In this role, you will help keep the USAO EDMI office running smoothly by supporting front desk operations, meeting spaces, mail processing, supply tracking, facility coordination, visitor access, and general office logistics. This is a full-time opportunity in which we’ll provide competitive pay, comprehensive benefits, and job stability and security.

Requirements

Valid State-Issued Driver’s License
Knowledge of administrative operations, office procedures, facility support, logistics, and supply support
Knowledge of mail operations, records management, inventory accountability, and customer service functions
Ability to use or learn Microsoft Office Suite (e.g.,Outlook, Word, Excel, PowerPoint, and Teams)
Ability to use or learn Adobe Acrobat (e.g., PDF conversion and the Tools option)
Ability to operate office equipment, including computers, fax machines, copiers, and mail metering machines
Skill in preparing correspondence, reports, inventories, tracking logs, and administrative documentation
Ability to provide professional customer service while exercising sound judgment and discretion
Ability to deliver quality work under pressure, manage competing priorities, and multitask assignments
Good communication and organizational skills
1–2 years minimum experience in an administrative or legal setting
High school diploma required
Must lift, carry, move, and reposition office furniture, supplies, equipment, and records
Must move operational materials weighing up to 80 pounds, with or without assistance
Work requires sedentary desk work and regular physical activity for administrative operations
Duties require standing, walking, bending, kneeling, crouching, reaching, and carrying materials
Work requires movement throughout office and storage areas
Work may require hand carts, dollies, and basic material handling equipment
Physical work may support office moves, furniture reconfiguration, and inventory activities
U.S. citizenship required as it supports the U.S. federal government

Nice To Haves

Undergraduate degree preferred

Responsibilities

Provide administrative support to the USAO with a variety of daily office and clerical tasks
Serve as a primary or alternate point of contact for front office administrative operations
Greet and assist visitors, contractors, vendors, and employees in a professional manner
Answer, screen, and route incoming telephone calls, correspondence, and office inquiries
Maintain visitor logs and coordinate visitor access procedures in accordance with office policy
Monitor shared administrative mailboxes and route requests to appropriate personnel
Deliver general administrative and clerical support to administrative staff and management officials
Maintain conference room readiness and assist with meeting coordination and logistical support
Support scheduling and coordination for conference rooms, training rooms, and shared spaces
Track facility calendars, coordinate reservations, and support space preparation needs
Prepare shared spaces for meetings, training events, and other operational activities
Coordinate facility support, maintenance, and office operations activities for USAO workspaces
Manage maintenance requests, vendor access, repair activities, and service calls as needed
Work with building management, GSA, contractors, and internal personnel as needed
Assist with office moves, furniture relocation, workstation setup, and space reconfiguration
Support logistical activities associated with personnel moves and organizational changes
Move, assemble, adjust, and arrange office furniture, equipment, supplies, and materials
Inspect office spaces, conference rooms, storage rooms, and common areas during walkthroughs
Identify operational issues requiring corrective action or maintenance support
Conduct periodic inventories of furniture, equipment, supplies, and administrative property
Help maintain accountability and operational readiness for office property and materials
Identify excess furniture, equipment, and materials for transfer or disposal
Support property accountability through inventory records and assigned equipment tracking
Prepare items for disposal or transfer in accordance with established policies
Serve as primary or alternate coordinator for Government-owned or leased fleet vehicles
Assist with scheduling maintenance, tracking vehicle usage, and coordinating repairs
Maintain vehicle records and support applicable GSA and agency vehicle requirements
Assist with tracking, receipt, storage, distribution, and inventory of office supplies
Receive and verify deliveries of supplies, furniture, equipment, and other materials
Coordinate with procurement personnel, vendors, and supervisors regarding delivery issues
Report discrepancies, damaged items, incomplete shipments, and related delivery concerns
Maintain supply rooms, storage areas, and inventory locations in an organized manner
Track inventory levels and identify supply requirements requiring replenishment
Provide logistical support to procurement and supervisory staff regarding supply needs
Coordinate movement of supplies, furniture, equipment, and materials throughout office areas
Assist with receipt, sorting, processing, distribution, and dispatch of mail and packages
Follow District policy for mail, overnight mail, and related mail processing procedures
Monitor the use of overnight shipping services in support of District mail operations
Assist with administrative security and access control activities for the office
Coordinate keys, access cards, visitor access, and related administrative functions
Support office security procedures and applicable facility access and security policies
Report safety, security, facility, and operational concerns to supervisory staff as needed