General Clerk

Canon Business Process Services • Washington, DC

7d • Onsite

About The Position

Under general supervision, follows clearly detailed procedures in performing simple repetitive tasks in the same sequence, such as filing pre-coded documents in a chronological file or operating office equipment, e.g., mimeograph, photocopy, addressograph or mailing machine. Responsibilities include organizing and distributing supplies, verifying and logging orders, monitoring inventory, handling items for distribution, estimating photocopy run times, checking copies for quality and accuracy, producing bound copies, delivering and picking up copy jobs, performing minor maintenance on photocopy machines, operating facsimile machines, preparing monthly production and volume reports, and performing other administrative duties. May also be responsible for setting up and maintaining kitchen areas and conference rooms, providing reception work, moving supplies, performing document scanning, and preparing outgoing items for shipping. The role requires adapting to new technologies and may involve additional responsibilities not performed by other employees at the site.

Requirements

• High school Diploma or equivalent
• 1 year experience working in a mailroom or professional office environment
• Knowledge of metering, weighting, logging and other shipping procedures
• Some computer skills preferred
• Ability to perform routine functions of most of the various equipment & systems (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, etc.)
• Excellent customer service, professional attitude and appearance are a must
• Ability to work overtime & meet deadlines

Responsibilities

• Organize and distribute supplies to client employees as detailed in job requests.
• Verify and log orders upon delivery.
• Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers).
• Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc.
• Obtain legible signatures for accountable distributions.
• Estimate runtime on the small to medium photocopy jobs; Check all copies produced for quality and accuracy; Produce bound copies of work when requested; Deliver and pick up copy jobs.
• Provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings.
• Operate facsimile machines; send and receive facsimiles; Keep complete and accurate logs of incoming and outgoing facsimiles.
• Input facsimile data into computer for client charge back; Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessary.
• Prepare monthly production and volume reports in order to measure productivity and prepare billing charges.
• Perform other administrative duties from inserting, copying and photocopying to faxing as needed.
• Set up and maintain client’s kitchen areas and conference rooms, order food and make coffee.
• Provide reception work such as answering telephones, taking messages and greeting visitors.
• Move boxes, supplies or furniture; replace light bulbs.
• Perform document scanning.
• Prepare outgoing items for shipping.
• Learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site.

Benefits

• Competitive pay & benefits!
• Comprehensive training and development programs that prepare employees to advance from within.
• A company focused on creating a positive work and client environment.
• Employee discounts on entertainment, products, and services nationwide!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED