General Accountant - Payables

GISP-Non-DGR•Charlotte, NC

4d•Onsite

About The Position

Responsible for processing and reconciling the organization’s accounts payable transactions by performing the following duties: Validates and routes invoices through the system in a timely manner. Verifies all requests for payment and ensures appropriate documentation, account coding, and authorization for payment are received. Builds and maintains relationships with internal/external stakeholders. Posts accounts payable transactions from Tipalti to general ledger, reconciles accounts payable subsidiary ledger to the General Ledger, maintains all SYNK errors in Tipalti, and maintains accounts payable reports, manages electronic invoice workflow, and related documentation in accordance with the Agency’s record retention policies. Generates accounts payable report as directed by management and maintains related documentation in accordance with the organization’s record retention policies. Responds in a timely manner to vendor questions and team members regarding accounts payable invoice statuses and related policies and procedures. Reviews 1099 recipients, ensures W-9 information is obtained from vendors, and processes 1099 reports for year-end IRS filing and Vendor filling. Serves as the primary contact for Goodwill, vendors, and IRS for 1099 related inquiries. Reviews Rent schedules and prepares monthly accruals. Prepares weekly check file for third party vendor to pay, provides files to Manager, and voids checks as needed. Reviews Power BI reports for timeliness of AP and processing through the ques. Follow up with past due items. Processes credit cards applications and payments by uploading to the system and updating any coding as needed. Orders Supplies. Targets Recon – Tipalti Closing. Validates POs as needed. Performs monthly Account Reconciliations. Coordinates Escheat Process by contacting vendors and submitting to states as needed. Assists in creating and maintaining Standard Operating Procedures. Prepares Sales tax reports for refunds. Assists the Manager, Accounting Operations and/or Controller in maintaining and administrating the organization’s purchasing card program.

Requirements

Bachelor’s Degree or equivalent from four-year college in Accounting, Business Administration or related field
three years’ experience processing accounts payables, including general ledger and month end closing experience
Ability to sit and use hands to finger, handle, or feel (regularly)
Ability to talk or hear (frequently)
Ability to stand and walk (occasionally)
Ability to lift and/or move up to 10 pounds (occasionally)
Specific vision abilities required include close vision

Responsibilities

Validates and routes invoices through the system in a timely manner.
Verifies all requests for payment and ensures appropriate documentation, account coding, and authorization for payment are received.
Builds and maintains relationships with internal/external stakeholders.
Posts accounts payable transactions from Tipalti to general ledger.
Reconciles accounts payable subsidiary ledger to the General Ledger.
Maintains all SYNK errors in Tipalti.
Maintains accounts payable reports, manages electronic invoice workflow, and related documentation in accordance with the Agency’s record retention policies.
Generates accounts payable report as directed by management and maintains related documentation in accordance with the organization’s record retention policies.
Responds in a timely manner to vendor questions and team members regarding accounts payable invoice statuses and related policies and procedures.
Reviews 1099 recipients, ensures W-9 information is obtained from vendors, and processes 1099 reports for year-end IRS filing and Vendor filling.
Serves as the primary contact for Goodwill, vendors, and IRS for 1099 related inquiries.
Reviews Rent schedules and prepares monthly accruals.
Prepares weekly check file for third party vendor to pay, provides files to Manager, and voids checks as needed.
Reviews Power BI reports for timeliness of AP and processing through the ques.
Follow up with past due items.
Processes credit cards applications and payments by uploading to the system and updating any coding as needed.
Orders Supplies.
Targets Recon – Tipalti Closing.
Validates POs as needed.
Performs monthly Account Reconciliations.
Coordinates Escheat Process by contacting vendors and submitting to states as needed.
Assists in creating and maintaining Standard Operating Procedures.
Prepares Sales tax reports for refunds.
Assists the Manager, Accounting Operations and/or Controller in maintaining and administrating the organization’s purchasing card program.