General Accountant III SOM

University of California, San Francisco•San Francisco, CA

13h

About The Position

This role involves performing accounting functions such as analyzing, monitoring, preparing, and reconciling financial information to reflect the condition of the organization and provide financial and other statistical data to control operations. It may also involve the preparation of financial reports for internal and external reporting requirements, and the development, implementation, and monitoring of accounting systems, policies, and procedures. The Analyst is a key member of the finance team, tasked with performing accounting functions, including payroll and general ledger preparation and reconciliation for all funds managed and overseen by the Dean’s Office. The analyst must understand and interpret complex accounting practices, organizational policies, and procedures to analyze and prepare reports for administrators and managers. It is crucial that ledgers are verified on a timely basis to answer questions and coordinate resolutions of issues with departments and functions. Ledger verification is an important financial control that helps detect and prevent erroneous or inappropriate transactions. The Analyst also monitors and executes all procurement and expense payment activities for the Dean’s Office. This includes reimbursement requests, travel and entertainment requests, invoice processing, and speedchart/type setups. The Analyst may participate in implementing any new systems related to accounts payable functions for the Dean’s Office.

Requirements

3+ years of directly relevant accounting and finance experience.
Thorough knowledge of accounting function and assignments.
Ability to independently gather, organize, and perform accounting-related analysis to complete work assignments.
Proven ability to effectively present information verbally and in writing.
Thorough knowledge of financial transactions and systems, as well as related policy, accounting, and regulatory compliance requirements.
Thorough knowledge of common desktop / web applications.
Thorough knowledge of analytical procedures used in accounting projects of moderate to semi-complex scope.

Responsibilities

Prepare journal entries and maintain and/or reconcile ledger accounts, including journal preparation and reconciliation, general ledger verification, and Salary Cost Transfer preparation and reconciliation.
Ensure accuracy, appropriateness, and compliance with applicable university and funding agency policies and procedures for all Dean’s Office funds.
Investigate questionable transactions, determine if they are errors, and decide on corrective actions.
Document evidence of verification and reconciling items.
Manage the process of sign-off, aging, and clearing of pending issues.
Prepare and monitor all journals and salary cost transfers in compliance with policies and procedures.
Complete journals & salary cost transfers for the Dean’s Office, ensuring correct distribution to Dean’s Office units.
Partner with units for processing requests.
Investigate and resolve complex issues and disparities related to journals and salary cost transfers.
Manage multiple requests and meet approval deadlines for journals and salary cost transfers.
Reconcile journals and salary cost transfers for monthly reporting.
Provide a record of assets, liabilities, and other financial transactions.
Manage Dean’s Office purchasing and expenses payable-related affairs.
Review and reconcile BearBuy and MyExpense requests to ensure accuracy, appropriateness, and compliance with applicable policies and procedures.
Investigate and resolve issues with purchase orders, invoice payments, travel and entertainment requests, vendor payment status, etc.
Serve as a key resource to unit administrators on purchasing and accounts payable policies and procedures.
Train and mentor new unit administrators in purchasing and A/P policies and procedures.
Serve as contact person to Accounts Payable, Controller’s Office, and SCM.
Assist with implementing changes to MyExpense, BearBuy, P-Card, and any other accounts payable processes.
Manage telephone bills and accounts with external vendors.
Monitor capital assets and depreciation.
Provide analysis for complex accounting projects, specifically Intramural Awards Administration.
Oversee financial, programmatic, and compliance aspects of intramural award projects.
Ensure budgetary control and that expenditures are within the authorized budget and period for intramural awards.
Review all charges for allowable/unallowable costs for intramural awards.
Coordinate removal of overdraft and unallowable costs for intramural awards.
Ensure timely submission of progress reports and other materials from award recipients.
Close out awards and transfer unexpended balances to original funding sources.
Manage Recharge Operations and Financial Reporting.
Work collaboratively with Unit Managers to formulate recharge rates and proposals.
Prepare and submit recharge proposals to Control Point or Recharge Review.
Monitor and update monthly recharge journals.
Analyze recharge financials with Unit Managers to minimize surplus/deficit over the allowable limit.
Transfer planned depreciation to the reserve fund.
Submit an updated depreciation schedule to Recharge Review any time there is a change in capital equipment.
Participate in gathering data from the general ledger for the collection of information, preparing summary schedules, and answering questions from departments or coordinating the resolution of issues involving units and functions for the fiscal year-end close.
Complete journals for revenue accrual, 19xx/5xxx allocation, one-time Chair discretionary funding allocation, and true-up/down for fiscal close.
Reconcile malpractice transactions and partner with UCOP and the Controller’s Office to deploy new malpractice budget and allocations.
Maintain a checklist for all cash handlers and PCI to request certification completion for compliance.
Review and process all BearBuy POs, requisitions, vouchers, and MyExpense by a cut-off date and remove liens.
Submit endowment/gift payout transfers from SFFDN to SFCMP.
Create HCM tickets and serve as the department’s cash handler.
Create/deactivate projects and SpeedTypes for departments as requested.
Close out expired or unused projects.
Participate in the accounting system updates or enhancements.
Provide support to the Financial Affairs unit on different projects as deemed needed.
Provide support to the Accounting and Operations Manager on an Ad hoc basis.