Gallery & Residency Coordinator
About The Position
At Greenwich House, we believe in empowering communities through transformative programs. We offer more than a job – we offer a mission. When you work with us, you become part of a passionate, collaborative team committed to making a difference in people’s lives. Every initiative, class, and outreach effort we deliver is fueled by a shared commitment to equity and compassion. Founded in 1902 as a settlement house aimed at supporting New York City's growing immigrant population, Greenwich House has since evolved into a dynamic nonprofit organization dedicated to fostering wellness, creativity, and connection across the city. Today, Greenwich House offers a diverse range of programs in health, human services, education, and the arts, serving thousands of New Yorkers each year. The Gallery & Residency Coordinator supports the administration and successful operation of Greenwich House Pottery's Gallery and Residency Program. The position serves as the primary administrative liaison for exhibiting artists and resident artists, coordinates exhibition and residency logistics, maintains program records, and supports public-facing events and activities related to the Gallery and Residency Program. The Gallery & Residency Coordinator works collaboratively with Pottery staff to ensure that gallery and residency programs support Greenwich House Pottery's educational mission and engagement with contemporary ceramic practice.
Requirements
- Experience working with artists, exhibitions, residencies, or arts organizations
- Strong written and verbal communication skills
- Excellent organizational and project management skills
- Ability to manage multiple deadlines simultaneously
- Familiarity with contemporary ceramics and craft
- Experience with Microsoft Office, Google Workspace, databases, and digital file management systems
- Ability to work independently and collaboratively
- Willingness to work occasional evenings and weekends for exhibition openings and special events
Nice To Haves
- BA, BFA, MA, or MFA in ceramics, art history, arts administration, museum studies, or related field preferred
Responsibilities
- Coordinate exhibition application, review, and selection processes
- Support Gallery & Residency Committee meetings and communications
- Coordinate annual exhibition schedules and exhibition timelines
- Serve as primary point of contact for exhibiting artists
- Coordinate exhibition openings and receptions
- Coordinate artwork pickup, delivery, and transportation logistics
- Track gallery sales and coordinate artist payments
- Coordinate residency application, review, and selection processes
- Coordinate resident schedules, presentations, artist talks, and public programs
- Manage resident onboarding and orientation
- Serve as primary point of contact for resident artists
- Support communication between residents and staff
- Maintain program calendars, schedules, and project timelines
- Coordinate logistics related to exhibitions, residencies, and public programs
- Process artist contracts, honorariums, W-9’s, check requests, payments, and related paperwork
- Maintain organized digital and physical program files, records, reports, and documentation
- Provide exhibition and residency information to Marketing & Communications staff for press releases and promotional materials
- Provide exhibition and residency information to Education & Operations staff for internal communications and program promotion
- Work collaboratively with the Gallery Preparator & Pot Shop Coordinator on exhibition schedules, installation logistics, sales tracking, and artist communications
- Assist with social media content creation
- Assist with special projects as assigned
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
