Gallery Assistant

David Zwirner•New York, NY

5h•Hybrid

About The Position

The Gallery Assistant role at David Zwirner focuses on setting the tone for a positive client experience and maintaining efficient and seamless guest services. As the first point of contact for clients and visitors, this role is the face of David Zwirner. The ideal candidate enjoys conversing about art and artists, remains poised and discreet under pressure, has the ability to multitask in a fast-paced environment, and is a proactive team player. This role reports into the Front Desk Manager and works closely with the Sales team while also being a key contributor to the day-to-day operations of the gallery.

Requirements

Bachelor’s degree in Art History or a related field.
Previous experience as a Gallery Assistant in an art gallery.
Experience with welcoming guests and clients with warmth and deposition.
Strong commitment to artists and the artistic program of the gallery.
Outstanding collaboration, teamwork and people skills.
A detail-oriented eye for the aesthetic needs of an efficient, organized, elevated office space.
A take-ownership approach, along with the ability to manage multiple tasks and concurrent projects.
Ability to remain calm and poised in high pressure situations.
Willingness to assist in areas outside of job description.
A genuine enthusiasm in the functions of a commercial art gallery and an interest in growing in a gallery environment.
Strong written and verbal communication skills.
A positive, helpful, team player attitude.

Responsibilities

Greet clients and visitors with professionalism, while answering questions about art, artists, the gallery, and more.
Represent the gallery as a first point-of-contact for clients, artists, and visitors. Create a pleasant and memorable experience for all who visit.
Liaise with the Sales team to ensure a seamless client experience.
Maintain the pristine appearance of the front desk area and the built-in book displays, while keeping exhibition materials (check lists, price lists, press releases) stocked and orderly.
Prepare materials for client viewings and client book mailings.
Field and direct incoming phone calls, and maintain voicemails.
Prepare and update price lists for exhibitions and viewings.
Manage various gallery and staff calendars and internal resource documents.
Manage the shipping and receiving of gallery mail and packages.
Maintain general office and kitchen supply inventories.
Assist the Sales team with contact database maintenance, exhibition preparation, and additional projects as needed.
Support the Sales Team in an administrative capacity through booking transportation, restaurant and hotel reservations, and assisting as concierge for visiting artists and staff.