GAC I - Program Coordinator

DHRM•Staunton, VA

2d•Onsite

About The Position

Western State Hospital is seeking a full time GAC - Program Coordinator to provide consultative, administrative, and supportive services to promote the clinical effort and administrative needs of Western State Hospital’s forensic services. Key Responsibilities: - Using specialized knowledge of DBHDS policies and procedures, Virginia statutes, and state guidelines, provide information, guidance and consultation on forensic issues to treatment teams, forensic evaluators, Admission Office, courts, sheriff’s offices, defense attorneys, and outside agencies to optimize the delivery, efficiency, and performance of forensic services - Identify problems and works toward resolution with supervisor and other personnel - Review relevant court orders/warrants for potential admissions for Admissions Office, notifying and advising Admissions Office of the legal code, number of days and charges - After forensic patient is admitted, review court orders/face sheets for proper coding and refer errors for correction to appropriate persons - Maintain accurate and current records in electronic (FIMS Database) and manual filing systems for forensic and NGRI patients - Generate monthly statistical and quarterly reports for Central Office, monthly report for Census Management meeting, monthly reports for Psychology Director, and bi-weekly reports for hospital-wide HOTTs, psychologists and social workers - Instruct and consult with treatment teams regarding pending hearings for NGRI acquittees and, if NGRI waives right to attend hearing, fax Waiver to court, CWA, defense attorney and Central Office - Advise relevant treatment team regarding victim notification when indicated, coordinate with Central Office and initiate victim notification letter on NGRI acquittees who have an Annual Hearing scheduled and/or receive a community level privilege - Provide forensic administrative guidance to treatment teams for discharge planning for forensic patients

Requirements

Considerable knowledge of the policies and procedures of Virginia’s forensic system
Excellent ability to organize complex information; prioritize a large and diverse workload; and communicate orally and in writing with personnel within the facility, Central Office, courts, jails, etc.
Ability to work independently with minimum supervision and to know when to seek supervision
Considerable skills in using computer programs and keyboarding
Ability to obtain and accurately process information, consider novel situations, and make reasonable decisions within the complex forensic system

Nice To Haves

High school diploma or equivalent
College degree
Bilingual
Veteran or veteran spouse

Responsibilities

Using specialized knowledge of DBHDS policies and procedures, Virginia statutes, and state guidelines, provide information, guidance and consultation on forensic issues to treatment teams, forensic evaluators, Admission Office, courts, sheriff’s offices, defense attorneys, and outside agencies to optimize the delivery, efficiency, and performance of forensic services
Identify problems and works toward resolution with supervisor and other personnel
Review relevant court orders/warrants for potential admissions for Admissions Office, notifying and advising Admissions Office of the legal code, number of days and charges
After forensic patient is admitted, review court orders/face sheets for proper coding and refer errors for correction to appropriate persons
Maintain accurate and current records in electronic (FIMS Database) and manual filing systems for forensic and NGRI patients
Generate monthly statistical and quarterly reports for Central Office, monthly report for Census Management meeting, monthly reports for Psychology Director, and bi-weekly reports for hospital-wide HOTTs, psychologists and social workers
Instruct and consult with treatment teams regarding pending hearings for NGRI acquittees and, if NGRI waives right to attend hearing, fax Waiver to court, CWA, defense attorney and Central Office
Advise relevant treatment team regarding victim notification when indicated, coordinate with Central Office and initiate victim notification letter on NGRI acquittees who have an Annual Hearing scheduled and/or receive a community level privilege
Provide forensic administrative guidance to treatment teams for discharge planning for forensic patients