Fundraising and Capital Campaign Coordinator

Woodwell Climate Research Center Inc•Falmouth, MA

42d•$50,000 - $55,000•Hybrid

About The Position

Join the Woodwell Climate’s growing, dynamic fundraising and development team as a Fundraising and Capital Campaign Coordinator. The Coordinator is responsible for administrative support the the Vice President of Philanthropy and collaborate with all members of the Development team. The successful candidate must be passionate about the Center’s mission to empower our climate scientists to address and mitigate climate change to thrive in our environment.

Requirements

Highly organized, have excellent attention to detail and strong communication skills (interpersonal, written and verbal)
ability to problem-solve, and build and maintain productive working relationships both internally and externally
Experience within fundraising or project organization (internship experience is applicable)
Tech savvy, proficient in Google Workspace (Docs, Sheets, Slides, Calendar) MS Office Suite (Word, Excel, PowerPoint, Outlook)
Comfortable with new technology, virtual meeting platforms and scheduling systems
Ability to prioritize and manage several projects efficiently
Database experience (Raiser's Edge and Constant Contact strongly preferred )
Ability to handle large data sets with accuracy
Excellent ability to multitask, prioritize projects, and work efficiently and independently in a fast-paced environment
A desire to understand how administrative projects connect to broader philanthropic goals and strategy
1+ years of relevant experience
Bachelor’s degree or equivalent experience.
Ability to tolerate sustained periods of walking, standing, sitting
Ability to lift 25 pounds
Ability to communicate
Ability to kneel, bend, and carry items
Ability to use phone and computers
Repetitive movements
Air, train, vehicle travel to attend meetings/event

Responsibilities

Provides high level administrative support to the VP of Philanthropy who leads the Development team, prepare agendas, maintain the calendar, and schedule meetings
Support individual major gift fundraising activities, including data entry in Raiser's Edge (CRM), tracking and recording moves management progress for gift solicitations, stewardship reporting and supporting events
Create PowerPoint presentations for donor and Board presentations, take notes and meeting minutes as needed, and distribute them to relevant participants
implementation of the Board Development and Campaign committees
Assist the VP with scheduling, coordination and implementation of the Board Development and Campaign committees, as well as managing logistics for donor meetings and events
Orders supplies, taking notes at team meetings, and assists with planning the annual team retreat
Book travel and accommodations: Book travel for the VP, including air travel, land transport, and accommodation, as well as communicating those arrangements with a high level of detail and follow-through, and developing travel itineraries in collaboration with the President’s Office
Collaborate and communicate cross-functionally, with donors, colleagues, and team members
Manage Raiser’s Edge database entries; create new records; enter contact reports, donor correspondence, proposal letters, update status of outcomes; enter other communication and strategy notes for individual donors and run queries to help develop targeted lists for regional strategies, event list development in support of the VP
Record stewardship reports, meeting schedules, and collaborate with Woodwell Climate’s scientists when assistance is needed for VP’s donor interactions
Schedule, support, record notes, and track activity for meetings with Woodwell Climate’s Leadership, Principal Investigators (PIs), and other teams for major gift strategy development
Maintain Development files using both Google Drive and an internal server
Assist with preparation and implementation for donor events when needed
Assist with department needs and additional duties as approved by the VP