Funding Specialist

AKP Recruiting • Helena, MT

1d

About The Position

The Funding Specialist supports state and federal grant and loan activities for public infrastructure projects throughout the funding lifecycle, including pre-award, award, post-award, and closeout. The role researches funding opportunities, prepares and submits application materials, coordinates project requirements, tracks deadlines, and supports follow-up activities. It also assists with award acceptance, post-award administration, compliance monitoring, reimbursement requests, reporting, payment tracking, and closeout documentation.

The specialist maintains organized project records and reviews funding, compliance, labor, and project documentation for accuracy, completeness, consistency, and adherence to applicable requirements. Additional work may include coordinating with clients, agencies, contractors, and stakeholders; preparing meeting materials; documenting follow-up items; conducting quality-control reviews; and completing other funding and project-support duties assigned by the Funding Manager. The position includes training and professional development to maintain current knowledge of funding programs, regulations, and agency guidance.

Requirements

• Bachelor’s degree.
• At least two years of relevant experience in grant writing, grant administration, funding, project support, public administration, finance, communications, or a related field.
• Knowledge of grant and loan programs, compliance, and financial management.
• Experience supporting applications, reporting, budgets, reimbursements, and funding requirements.
• Strong written communication, attention to detail, and organizational skills.
• Ability to manage deadlines and work independently and collaboratively.
• Ability to use Microsoft Office effectively.
• General bookkeeping, accounting, and/or payroll experience.

Nice To Haves

• Grant writing or funding experience is a strong plus, but is not required; training is available.

Responsibilities

• Support state and federal grant and loan activities for public infrastructure projects through pre-award, award, post-award, and closeout phases.
• Research funding opportunities, prepare and submit application materials, coordinate project requirements, track deadlines, and support follow-up activities.
• Assist with award acceptance, post-award administration, compliance monitoring, reimbursement requests, reporting, payment tracking, and closeout documentation.
• Maintain accurate and organized project records, including correspondence, approvals, submissions, and supporting documentation.
• Review funding, compliance, labor, and project records for accuracy, completeness, consistency, and adherence to applicable requirements.
• Assist with client, agency, contractor, and stakeholder coordination; prepare meeting materials; and document assigned follow-up items.
• Perform quality-control reviews of funding deliverables.
• Participate in training and professional development to maintain current knowledge of funding programs, regulations, and agency guidance.
• Complete other funding and project-support duties assigned by the Funding Manager.

Benefits

• Competitive salary
• Bonus for billable overtime hours
• Bonus opportunities
• Traditional and Roth 401(k) plans with immediate company match
• Paid health insurance for employee, including medical, dental, and vision
• Paid life insurance
• Paid short- and long-term disability insurance
• Paid holidays
• Paid sick and vacation time
• Family-oriented environment
• Student loan repayment program
• First-time home buyers program
• Parental leave

What This Job Offers

• Job Type: Full-time