Fuel Schedule Coordinator / Accounting Analyst

Menzies Aviation•San Francisco, CA

11d•$30 - $40•Onsite

About The Position

This role involves coordinating, maintaining, and overseeing the Fuel Systems Operation, ensuring fuel inventory is tracked in accordance with pertinent regulations and policy, including ATA103 and Company Procedures and standards. The Fuel Scheduling Coordinator will compile and sort documents, such as invoices and checks, substantiating business transactions and is responsible for obtaining and processing data pertaining to accounts payable, accounts receivable and timekeeping records. Ensures through definitive methods that product meets or exceeds quality standards set forth; ensures all work is completed in a timely manner, contributing to an efficient operation, while projecting a professional image for Menzies Aviation and SFO FUEL COMPANY.

Requirements

Must be 18 years of age or older
Possess and maintain a valid US driver's license with a clean driving record
Pass pre-employment drug screen and all pre-employment testing, able to comply with local airport, FAA and/or U.S. Customs safety, security, and identification requirements and pass a thorough security background check
Excellent communication skills and the ability to proficiently read, write and speak English, read and interpret management level documents
Graduation from high school or evidence of equivalent educational proficiency
Minimum two to three years’ progressive experience in a busy retail/administrative role
Understanding of operational planning and resource allocation

Responsibilities

Monitors the purchasing of fuel as well as dispensing of fuel, determines and documents causes of excessive fuel losses and improper fuel dispensing.
Inputs inventories, receipts and transfers daily; performs analysis of (loss/gain) in the system daily; reconciles daily book inventories by individual supplier.
Maintains accurate records of fuel inventories, checks and confirm deliveries, may process supplier's credit cards and other approved credit cards for payment.
Maintains all bases fueling billing through Accounts Payable.
Validates monthly closing reports to ensure that monthly summaries add up to daily totals.
Ensures that a formal written documentation process is maintained from suppliers/airlines concerning fuel projections, exchanges, uplift scheduling, load rack usage, pipeline schedules, etc.
Oversees and provides guidance in ensuring that individual supplier/airline fuel usage demands are satisfied in conjunction with total airport requirements and restrictions.
Schedules bonded (if applicable) fuel to ensure that inventory levels are sufficient to meet the sales demand as may be required.
Coordinates and monitors required operations to ensure that product schedules are followed, and problems resolved in accordance with policy.
Oversees and provides assistance to support personnel involved in day-to-day inventory and ticket reconciliation. Enters fuel tickets into the application(s) daily to maintain established deadlines.
Obtains, analyzes and develops monthly fuel usage projections in conjunction with data supplied by suppliers/airlines. Utilizes fuel projections to determine appropriate physical inventory levels to maintain satisfied projections and airport demands. General oversight of scheduling activity.
Coordinates scheduling of fuel into individual supplier accounts to ensure inventory levels are sufficient to meet sales activity. Monitors individual inventory levels precisely to ensure adequate storage capacity. These scheduling activities include working closely with SFO’s airlines, suppliers, and pipeline company to track monthly fuel inventory projections and pipeline schedules well before the start-up of the month.
Coordinates/schedules fuel inventory/tank availability with operations for required tank cleaning.
Prepares daily, weekly, monthly, and annual financial reports for the SFO FUEL Facility and issues such other statistical reports as necessary to meet the requirements of SFO FUEL Facility.
Prepares and develops monthly invoices to SFO FUEL’s member airlines and non-member participants.
Ensures that all logs, control totals, sign offs, and processing are completed in approved and timely manner.
Issues written reports (minimum monthly), identifying agent, supplier, airline problems, and directing correspondence to appropriate third-party supervisory personnel.
Issues daily and monthly reports to airlines, agents, and suppliers detailing inventory activity for the month.
Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts.
Computes and records charges, refunds, cost of lost or damaged goods, freight charges, rentals, and similar items.
Types vouchers, invoices, checks, account statements, reports, and other records.
Reconciles bank statements or petty cash when applicable.
Interfaces with external venders and customers regarding invoices issued and received.
Interfaces with internal department managers/supervisors to verify daily operations.
Organizes, arranges and enters document data in accordance with established procedures.
Performs general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondence. Oversees the maintenance of an efficient filing system for all invoices, reports, billings and supporting documentation.
Responds to emergency events appropriately.
Must adhere to local, State, and Federal safety policies, and company rules and regulations.
Other duties as assigned.