Front Office Manager

Spirit Electronics • Phoenix, AZ

7d

About The Position

The Front Office Manager oversees the daily operations of Spirit Electronics’ corporate office and helps ensure an efficient, organized, professional, and welcoming workplace. The role combines front desk oversight, office administration, facilities and vendor coordination, employee and visitor services, and cross-departmental support. The ideal candidate is proactive, highly organized, service-oriented, and able to exercise sound judgment while managing competing priorities in a fast-paced technical environment.

The manager owns front office service standards and the timely completion of assigned tasks, promotes accountability for office cleanliness and shared-space expectations, and follows company policies regarding confidentiality, safety, security, and professional conduct. The role also includes proactively reporting operational concerns and recommending solutions to management. Other related duties may be assigned to meet the organization’s ongoing needs.

Requirements

• 3+ years of experience in office administration, front office operations, or a related role.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Familiarity with office management software and databases.
• Strong communication, customer service, organization, time management, and multitasking skills.
• Ability to work independently, solve problems proactively, and adapt to changing priorities.
• Attention to detail and discretion with confidential information.
• Knowledge of office equipment and security procedures.
• Demonstrate professionalism, reliability, accountability, and ownership of the office environment.
• Lead by example and maintain high workplace standards.

Nice To Haves

• Experience in a technical or industrial environment.
• Prior experience coordinating office operations or guiding administrative personnel.
• Associate’s degree or higher in business administration, office management, or a related field; equivalent experience considered.
• Experience with meeting and event coordination, vendors, facilities, and office purchasing.
• Basic familiarity with accounting and HR processes.
• Aerospace and defense industry knowledge.

Responsibilities

• Oversee daily office operations and maintain a professional, organized workplace.
• Maintain front office procedures, administrative workflows, and workplace standards.
• Monitor office supplies, place orders, and coordinate equipment maintenance.
• Serve as the central contact for office concerns and resolve or escalate issues promptly.
• Identify opportunities to improve administrative efficiency and service quality.
• Oversee reception services, incoming calls, emails, and in-person inquiries.
• Welcome visitors, manage electronic check-in, and enforce visitor security procedures.
• Coordinate meeting rooms, visitor arrangements, hospitality, and front desk coverage.
• Ensure reception and shared areas remain clean, presentable, and ready for use.
• Coordinate maintenance requests, repairs, service appointments, and vendor communications.
• Monitor shared workspaces, conference rooms, breakrooms, and office equipment.
• Support office purchasing, safety practices, and facility security procedures.
• Schedule meetings, conferences, appointments, and company visits.
• Maintain accurate databases, records, filing systems, and administrative documentation.
• Prepare correspondence, reports, presentations, and business documents.
• Provide administrative support to leadership and departments as needed.
• Assist with office expense tracking, purchasing records, and basic HR/Benefits administrative coordination as assigned.
• Support company meetings, employee events, celebrations, and team activities.
• Coordinate catering, room setup, supplies, and event logistics.
• Assist with office-related onboarding arrangements and internal communications.
• Own service standards and timely completion of assigned front office tasks.
• Promote accountability for office cleanliness and shared-space expectations.
• Follow company policies regarding confidentiality, safety, security, and professional conduct.
• Proactively report operational concerns and recommend solutions to management.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed