Front Office Coordinator

GREEN Charter Schools•Greenville, SC

3d•Onsite

About The Position

The Front Office Coordinator serves as the welcoming face of GREEN Charter Middle School, ensuring a professional, efficient, tidy, and friendly front office environment. This role requires strong communication, organizational, and multitasking skills, along with a commitment to excellent customer service. The Coordinator supports day-to-day operations, serves as a liaison between parents, staff, and visitors, and assists with student records and administrative processes.

Requirements

High school diploma or equivalent required
Strong communication and customer service skills
Proficiency with Microsoft Office, Google Workspace, and student information systems (PowerSchool experience a plus)
Ability to multitask and manage priorities in a fast-paced environment
Detail-oriented with strong organizational and data entry skills
Professional demeanor and ability to maintain confidentiality

Nice To Haves

Associate’s degree preferred
Prior experience in an administrative or school office setting preferred

Responsibilities

Open the school office daily and prepare for daily operations
Greet and assist visitors; issue temporary visitor badges
Answer incoming school phone calls and respond to requests for information
Check and respond to school voicemail messages within 48 hours
Manage the school’s main email account and respond to inquiries within 48 hours
Assist Office Manager with Accepting and distributing package deliveries
Assist Office Manager with office supply inventory and ordering
Provide general clerical support, data entry, and information retrieval as needed
Serve as a liaison between parents, staff, and administration
Support the Office Manager, Administration, and Health Room as needed, including making calls to families
Manage the Student Sign In/Out process daily
Enter attendance notes into PowerSchool
Run and review Truancy Reports (SC 41) daily and send out required letters
Notify the truancy contact when a Truancy Intervention Plan meeting is required
Enter truancy incidents into PowerSchool as they appear on the SC 41 report
Assist Office Manager with Review and managing Waitlist Pending Applications daily
Assist Office Manager with Approving Pending Registrations daily in PowerSchool
Assist the Office Manager with registration and enrollment processes
Create student folders, file forms and documents, and deliver them to the Office Manager for setup