Front Office Coordinator

Barlean's Organic Oils•Ferndale, WA

16h•Onsite

About The Position

The Reception & Administrative Coordinator serves as the first point of contact for visitors, guests, and vendors while providing essential administrative and event support to ensure smooth day-to-day office operations. This role partners closely with the Executive Assistant to support organizational priorities. The ideal candidate is professional, organized, service-oriented, and able to effectively manage a variety of tasks.

Requirements

Ability to maintain professionalism, confidentiality, and a customer-service-oriented approach
Ability to work independently while collaborating effectively with team members across the organization.
Strong verbal and written communication skills.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and Teams).
Excellent organizational and time-management skills with strong attention to detail.
High school diploma or equivalent required
Minimum of 1-2 years of experience in a reception, administrative, office support, or customer service role.

Nice To Haves

additional administrative or business coursework preferred

Responsibilities

Serve as the primary point of contact for visitors, guests, and vendors.
Answer and direct incoming calls and manage the general email inbox.
Process incoming and outgoing mail and packages.
Coordinate visitor check-ins and conference room scheduling.
Maintain a clean, organized reception area and ensure office supplies are stocked.
Assist with planning and executing company events, including monthly activities and the annual holiday party.
Support event logistics and vendor communications including invitations, scheduling, catering, rentals, setup and cleanup.
Maintain event timelines, checklists, and records to ensure organized and successful event execution.
Provide administrative support for daily office operations.
Assist with scheduling, document preparation, and data entry.
Coordinate with building and facility contacts as needed.
Partner with the Executive Assistant on delegated projects and administrative tasks.