Front Office Coordinator (Part-time Temporary)

Ooma • Vancouver, BC

20h • Onsite

About The Position

Ooma is seeking a responsible Office Coordinator to support the Vancouver, Canada office. Ooma empowers people to connect in smarter ways through its cloud-based platform for both work and home. Their solutions help small businesses manage operations, provide customized unified communications for larger companies, and offer a top-rated VoIP phone service and smart home security for home users. Ooma believes advanced technology should be accessible to all and prices its products competitively.

Requirements

• 1+ years of experience in a receptionist/office management role required
• Must demonstrate the ability to “wear many hats” and jump in when needed
• Proficient in MS Office (Word, Excel, Powerpoint)
• Excellent organizational skills and follow-up
• Excellent communication skills, both verbal and written
• Comfortable in using on-line meeting platforms such as zoom and MS Teams
• Must be dependable and able to work independently
• Pleasant demeanor and able to work with many levels of employees

Responsibilities

• Ensure the office is clean and safe
• Order weekly lunches
• Order office supplies
• Ensure mail is opened and distributed timely
• Renew annual business license
• Work with building property management regarding maintenance and safety
• Work with accounts receivable and accounts payable, scan invoices to AP, and send checks
• Generate purchase orders in Netsuite
• Approve Invoices in Stream
• Track company credit card receipts
• Work with recruiters and local hiring managers to set up onsite interviews and greet candidates
• Confirm new hire start dates with HR and set up new hire workstations if onsite
• Work with IT to ensure the IT checklist is completed by hiring manager and equipment is ordered
• Greet new hires, secure rooms for New Hire Orientation, and give office tours
• Ensure guests have workstations and accommodations are set up
• Set up meeting rooms for All Hands, team meetings, and company events
• Assist with special projects such as employee cubicle moves and facility updates
• Perform other duties as assigned

Benefits

• Hourly rate is $18-20/hour, depending on experience.
• Regular employees may also be eligible for bonus(es), sales incentive(s) (target included in OTE) and/or stock in the form of Restricted Stock Units (RSUs).

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees