Front Office Coordinator

Employment Process Group•New York, NY

16h•$60,000•Onsite

About The Position

ANE Consulting is a leading construction management services firm supporting large, complex, high-visibility construction projects. The Front Office Coordinator will support the Program Management Office (PMO), initially focused on AECOM-Hill GC across several multi-billion-dollar high-rise Design-Build projects. As Front Office Coordinator, you will support the Program Management Office and serve as the primary point of contact for visitors while keeping front-office operations and shared office areas running smoothly. This role combines front-desk, visitor, meeting, onboarding, and general office operations support in a professional, high-volume construction program environment. The position is fully in-person at 777 3rd Avenue, 8th Floor, Monday through Friday, from 8:30 a.m. to 5:00 p.m.

Requirements

Degree and 3+ years of front office coordinator experience, or 8+ years of relevant experience.
Proficiency with Microsoft Office, including Word, PowerPoint, Outlook, and Excel.
Strong customer service skills and excellent verbal and written communication.
Positive, team-oriented attitude and professional approach to working with employees, visitors, vendors, and project stakeholders.
Comfortable working throughout the office, including frequent walking, restocking, and light lifting of approximately 10–20 lbs.
Strong organizational skills and the ability to manage multiple front-office and administrative responsibilities.

Responsibilities

Keep the front desk covered by greeting, registering, escorting, and assisting visitors.
Coordinate visitor access, new-employee access, conference rooms, and meeting setup.
Answer and direct calls, provide basic information, and address visitor questions and concerns.
Support onboarding activities, including security lists, welcome emails, badges, Genea access, and first-day welcomes.
Maintain a professional and welcoming front-office environment for employees, visitors, and project stakeholders.
Oversee mail, packages, couriers, office supplies, vendor coordination, and maintenance requests.
Maintain office equipment, coffee and water stations, kitchen areas, mail/supply room, and conference rooms.
Perform regular office and supply sweeps to restock paper and supplies and keep shared areas organized.
Update the PMO floorplan/database.
Assist with calendars, printer reads, and special projects.
Coordinate with vendors and others as needed to support smooth day-to-day office operations.