Front Office Coordinator

Sturdy Memorial Hospital • Attleboro, MA

2d • $24 - $36 • Onsite

About The Position

The Patient Access Coordinator serves as a senior team member and functional lead within the call center and/or medical practice, providing day-to-day guidance and operational support to Patient Access Specialists and/or Patient Services Representatives. This role supports the Patient Access Specialist and Patient Services Representative positions while acting as a resource for workflow coordination, training support, and escalation handling. This role also supports efficient call center and front office operations, promotes high-quality patient interactions, and helps ensure adherence to scheduling protocols, documentation standards, and organizational policies. This position plays a critical role in maintaining efficiency, service excellence, and team accountability across call center and front office operations. While this role provides direction and guidance to peers, it does not have formal supervisory responsibilities.

Requirements

• Minimum of 2–3 years of experience in a medical or outpatient healthcare setting
• Strong knowledge of patient scheduling workflows, insurance verification, and call center operations
• Proficiency in Microsoft Office and electronic health record (EHR) systems
• High school diploma or equivalent required

Nice To Haves

• Prior experience in a lead, mentoring, or supervisory capacity strongly preferred
• Knowledge of medical terminology, referrals, and authorizations
• Associate’s degree in business preferred

Responsibilities

• Serve as a first point of contact for Patient Services Representatives and/or Patient Access Specialists regarding workflow questions and day-to-day operational needs
• Provide guidance and real-time support to staff on scheduling protocols, insurance verifications, insurance referrals, patient interactions, and system navigation
• Assist with onboarding and training of new hires and cross-training of existing staff
• Help coordinate daily coverage and workflow distribution in collaboration with leadership
• Promote consistency in scheduling accuracy, documentation, and adherence to workflows
• Assist in implementing process improvements to enhance efficiency and patient experience
• Serve as a liaison between front-line staff and leadership to communicate operational concerns
• Handle complex or escalated patient calls or concerns requiring advanced problem-solving and service recovery
• Provide support for challenging scheduling scenarios, complaints, or coordination issues
• Promote adherence to HIPAA, confidentiality, and organizational standards
• Reinforce best practices in patient communication and service excellence
• Support accuracy and completeness in documentation
• Managing inbound/outbound calls
• Complete patient registration and maintain accurate demographic and insurance records
• Perform patient check-in and check-out processes
• Schedule, coordinate, and confirm patient appointments
• Verify insurance coverage and assist with referral and authorization requirements
• Documenting patient interactions in the EHR

Benefits

• healthcare/dental/vision
• retirement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED