Front Office Coordinator
Lima One Capital•Irvine, CA
•Onsite
About The Position
Lima One Capital is seeking a Front Officer Coordinator for our Irvine location. The Front Office Coordinator is a part time position, responsible for welcoming and directing visitors, candidates, and associates to Lima One. This position is responsible for notifying associates of the arrival of a visitor and will handle all mail from all carriers (USPS, FedEx, UPS, etc.) Responsibilities will include all aspects of the office administration. This position is part-time, working 10-15 hours a week. This position will not be eligible for Remote Work.
Requirements
- High School Diploma or GED
- 1-3 years of professional experience in a corporate/office setting.
- Proven ability to cultivate relationships with internal and external customers.
- Strong experience with Outlook, Word, and Excel and proficient experience with PowerPoint.
- Must possess a history displaying a positive, proactive and collaborative attitude.
- Exceptional time management, prioritization and organizational skills.
- Excellent verbal communications skills.
- Adaptability and flexibility to changing situations.
- Comfort working in a dynamic, high volume, fast-paced environment.
- Ability to understand and complete repetitive tasks.
- Must work well both independently and collaboratively within a team environment.
- Must be authorized to work in the United States for any employer and not require sponsorship, now or in the future.
Responsibilities
- Serve visitors by greeting, welcoming, and directing them appropriately.
- Notify relevant employees when visitors arrive.
- Answer visitors’ questions, calls, and emails, and provide them with the relevant information.
- Maintain visitor logs and key fobs.
- Follow security procedures, such as monitoring the logbook and issuing visitor fobs for vendors.
- Organize the reception area while complying with office procedures, rules, and regulations.
- Arrange meetings & schedules
- Keep a record of office supply inventory and needs. As well as stocking of supplies.
- Sign for deliveries and ensure all mail and packages are distributed accordingly.
- Assist with Parking needs for visitors and employees.
- Handle office seasonal decorations, coordinate birthday celebrations, and food is delivered for celebrations.
- Other assigned duties as needed.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
